Administrative Assistant- Accessible Construction Supply

About Us:

At Accessible Construction Supply, Inc., we specialize in Division 10 construction products and services for commercial construction projects throughout Maryland, Washington, DC, and Virginia. We provide specialty products such as toilet partitions, bathroom accessories, lockers, fire protection specialties, and more.

We are a growing, client-focused company that takes pride in being dependable, responsive, and detail-oriented. Our team works closely together to deliver quality work and exceptional service to our customers.

We are looking for a motivated, organized, and detail-oriented Administrative Assistant to join our team. This position offers exposure to several areas of our business including project management, estimating, accounting, and customer service, making it an excellent opportunity for someone who enjoys variety and wants to develop their skills in the commercial construction industry.

About the Position:

The Administrative Assistant will provide day-to-day administrative support to multiple departments and help keep projects and office operations organized and moving forward.

This hands-on role is ideal for someone who enjoys learning, staying organized, and working as part of a team. The ideal candidate is dependable, takes pride in accurate work, communicates clearly, and can manage multiple priorities.

As you gain experience and demonstrate your abilities, there are opportunities to take on additional responsibilities and advance within the company. This position can provide a strong foundation for growth into roles with greater responsibility in project coordination, estimating, or other areas of the business.

Responsibilities:

Administrative & Project Support

Prepare and organize project submittals, warranties, closeout documents, and other project documentation
Assist with releasing materials into production and coordinating information between customers, vendors, and internal team members
Reconcile project information and employee time sheets
Maintain organized and accurate electronic and paper filing systems
Assist with general office administration and special projects

Accounting Support

Assist with submitting monthly payment applications
Follow up with customers regarding outstanding and aged receivables
Assist with other accounting and project-related administrative tasks

Estimating Support

Assist with gathering product pricing and sourcing information
Prepare and type quotes
Assist with bid follow-ups and maintaining accurate bid information

Office Support

Answer and route incoming phone calls
Order and organize office supplies
Provide administrative support to other departments as needed
Collaborate with team members to ensure work is completed accurately and on time

What We're Looking For:

High school diploma or equivalent; associate degree or higher is a plus
At least 2 years of administrative, office, or related professional experience
Construction, commercial construction, or building products experience is a plus
Proficiency with Microsoft Office, particularly Word, Excel, and Outlook
Experience with Sage 50 or other accounting/project management software is a plus
Strong attention to detail and commitment to accuracy
Excellent organizational and communication skills
Ability to manage multiple priorities while staying organized and meeting deadlines
Dependable, proactive, and willing to learn
Positive attitude and ability to work collaboratively with a small team

What We Offer:

$18–$23 per hour, based on experience and qualifications
Health, dental, and vision insurance
401(k) with company match and profit sharing
Paid time off and paid holidays
Training, professional development, and opportunities for advancement
The opportunity to build a long-term career with a growing commercial construction company
Collaborative, supportive work environment
Opportunity to gain experience across estimating, project management, accounting, and commercial construction

Interested in Joining Our Team?

If you're organized, dependable, eager to learn, and looking for an opportunity to build your skills while working with a supportive team, we'd like to hear from you.

Please submit your resume and a brief cover letter describing your relevant experience and why you're interested in the position. Applications will be reviewed on a rolling basis.

Job Type: Full-time

Pay: $18.00 - $23.00 per hour

Expected hours: 40.0 per week

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Paid time off
Vision insurance

Application Question(s):

This position requires you to be comfortable working in an office with two small dogs. Can you meet that requirement?
This position requires managing multiple tasks throughout the day, while remaining focused and productive. Can you meet that requirement?
Are you authorized to work in the United States, and able to work in our Huntingtown, MD office, Monday through Friday, 8:00 AM–4:30 PM?

Experience:

Construction administrative: 1 year (Preferred)
Administrative: 2 years (Required)

Work Location: In person

ACCESSIBLE CONSTRUCTION SUPPLY

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