The Office and Human Resource Assistant provides administrative and operational support to the Human Resource Department and overall office. This role ensures smooth day-to-day operations by assisting with HR processes, coordinating office logistics, maintaining records, managing executive schedules and supporting employee engagement initiatives. The ideal candidate is detail-oriented, organized, and enjoys working in a collaborative, fast-paced environment.

Role & Responsibilities

Office Administration

Manage employee and visitor attendance to the office building by coordinating with building representatives.
Diligently manage the calendars of the Chief Executive Officer, and other calendar needs as determined.
Receive and direct incoming calls to appropriate team members with professional, helpful attention.
Manage key-card access of employees, contractors and visitors in the system.
Maintain the Sharepoint Employee Portal
Proactively maintain clean and professional common areas, including front desk, lobby, work café and conference room areas.
Maintain office supplies, snacks and refreshments - order replacements and daily re-stocking.
Manage ongoing employee programs, such as scheduling catering orders, supporting company events, and participating in the social committee.
Prepare all outgoing overnight packages and accept/disperse in-bound packages.

Human Resource Support

Assist with recruitment logistics such as scheduling interviews and communicating with candidates.
Support HR events such as open enrollment, wellness activities, and employee engagement/recognition programs.
Support the HR team with onboarding of new employees and providing a smooth and thorough onboarding experience.
Live the Casepoint OPEXUS core vibes and foster an inclusive culture by promoting diversity of thought internally and externally
Other special projects within the organization as identified by the Assistant or as assigned by leadership

Required Skills & Experience

1-3 years of experience in administrative and/or HR Support
Experience with operating a corporate phone system preferred
1-3 years of experience in a customer service-focused role
Dependable and proactive
Excellent verbal and written communication skills, as well as organizational skills and attention to detail
Proven ability to meet deadlines with exceptional time-management skills
Ability to handle confidential information with discretion
Ability to thrive a fast-paced, high-impact environment – unflappable in stressful situations
Proficient with Microsoft Office Suite or related software

About OPEXUS + Casepoint

OPEXUS, a leader in government process management software, and Casepoint, a top provider of data discovery technology for litigation, investigations, and compliance, merged in January 2025, with a majority investment from Thoma Bravo. The merger combines OPEXUS' expertise in government process management and Casepoint's advanced data discovery technology to create a scalable platform that meets growing demands for efficient, secure data management in the public and regulated sectors. This collaboration enhances workflows for government and enterprise clients, focusing on data discovery, litigation, and compliance.

The Washington Post, which named Opexus+ Casepoint as the best place to work, solidifies the company's commitment to fostering a supportive, innovative, and inclusive work environment. Our dedicated team has created a culture grounded by our shared values that encourage everyone to speak up, join in, and celebrate together. From our hybrid work schedules to our prime downtown D.C. location, working at OPEXUS+Casepoint offers the best of all worlds.

OPEXUS + Casepoint is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.

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AINS LLC DBA OPEXUS

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Office and HR Assistant