DEPARTMENT: Business Operations and Revenue Development (BORD)

POSITION OBJECTIVE: Provide coordination and administrative support for the BORD Operations Team in planning and executing all team managed events including the American Farm Bureau Convention, AFBF events/meetings and IDEAg farm shows.

REPORTS TO: Sr.Director, Conventions and Meetings

LOCATION: Washington, DC; eligible for telework per AFBF policy

SALARY: An hourly equivalent to $50,000 - $55,000 annually

DUTIES and RESPONSIBILITIES:

Provide administrative and project support to the BORD Operations team to effectively execute the American Farm Bureau Convention, Farm Bureau FUSION/YF&R Conferences, AFBF meetings and the IDEAg farm shows, including answering phone calls, emails and organizing documents.
Assist in the review, document management and implementation of contracts and agreements for hotels, transportation, sponsorship, food and beverage, and speakers through interactions with legal, vendors and other internal and external stakeholders
Build, maintain and track annual event timelines across multiple events and business units, event-related databases, files and records. Report when timelines are at risk, and provide updates to the team and project management system accordingly.
Support the development of event-related materials, presentations, communications, spreadsheets, hotel room assignments and other documents.
Track and process vendor invoices, staff expense reports and assist with expenses and budget tracking.
Provide outstanding customer service to AFBF staff, state Farm Bureaus and members, meeting attendees, corporate partners, vendors, sponsors, VIPs and exhibitors.
Provide onsite support at AFBF meetings and IDEAg farm shows, as assigned.
Provide relief and back-up assistance to the AFBF receptionist, as assigned.

RELATIONSHIPS:

Communicate and collaborate daily with team members across the organization. Work with AFBF staff, state Farm Bureau staff, and internal and external business partners.

EDUCATION OR TRAINING REQUIRED:

Bachelors degree or equivalent experience in a professional environment.

EXPERIENCE AND SKILLS REQUIRED:

Customer service-oriented with strong interpersonal skills and a professional demeanor.
Exceptional organizational skills with attention to detail and the ability to calmly manage multiple priorities and deadlines.
Excellent and proactive business communications skills.
Proactive and resourceful approach with good judgment.
Ability to apply training and feedback to grow skillsets.
Ability to work independently as well as with staff and outside partners.
Ability to work well under pressure.
Proficient with Microsoft Office software, particularly Outlook, Word, and Excel.

PREFERRED EDUCATION/EXPERIENCE/TRAINING/SKILLS:

Farm Bureau work experience a plus.
Experience in a professional business setting.
Experience with database systems.

OTHER REQUIREMENTS:

Occasional work on nights and weekends for on-site assistance is required.
Occasional travel for on-site assistance is required, approximately 10%.

TO APPLY:

Please submit a cover letter and resume.

American Farm Bureau Federation

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