COMPANY DESCRIPTION:

An American non-profit organization established in 1951 and headquartered in Washington, D.C., with country offices and programs in the Middle East and North Africa region and beyond. Amideast provides transformational education, training, testing, and exchanges that enable individuals, companies, and international partners to better address 21st-century challenges at home and abroad. For more information, visit us at www.amideast.org.

POSITION DESCRIPTION:

The Program Assistant, Fulbright is a key member of the department charged with managing the Fulbright Foreign Student Program for the Middle East and North Africa. The incumbent will work in tandem with the assigned supervisor to support a student caseload, and perform placement activities. The incumbent will also assume responsibilities that pertain to and require the assistance of the Fulbright department as a whole. Therefore, the Program Assistant must be organized, diplomatic, team-focused, and pay keen attention to detail.

RESPONSIBILITIES:

Provide administrative duties including:

Assist with the university placement and monitoring of participants from the Middle East and North Africa region
Coordinate university application submissions and track admission decisions
Correspond with participants, Amideast field staff, U.S. colleges and universities, U.S. Department of State representatives, and Fulbright Commission staff, as needed
Support department-wide data management and analysis projects, including annual data calls, and data review and cleaning efforts, as assigned
Assist with the planning and implementation of annual Fulbright participant workshops and seminars
Accurately maintain participant files and database records
Assist supervisor with coordinating and conducting university placement consultations with nominees
Support supervisor in arranging post-nomination and pre-departure orientations for incoming participants
Arrange and track participant incoming and outgoing travel logistics
Process participant payment requests
Enroll participants in program health benefits coverage, maintain their enrollment, and assist them with questions or issues concerning their benefits
As requested, assist with interviewing prospective Program Assistants and interns
Contribute to department’s social media efforts
Assist with the supervision and training of new department staff and interns
Represent Amideast and the Fulbright Program to visiting university representatives and at conferences or seminars
Provide general programmatic and administrative support to the Fulbright department
Other duties as assigned by supervisor

QUALIFICATIONS AND SKILLS:

Required

Bachelor’s degree
Minimum two years’ relevant experience in an office environment
Precise attention to detail, strong organizational skills, ability to multi-task and work under pressure
Excellent written and spoken communications skills
Experience using Microsoft Office, with special focus on Microsoft Excel experience and knowledge of basic functions

Preferred

Interest in the Middle East and North Africa and/or international education desired
Experience working with international or domestic students is a plus

WORK ENVIRONMENT:

The incumbent in this position will work in a professional office environment and will utilize the following equipment when working from the corporate office or home office (on a hybrid basis):

Computer (laptop or desktop)
Printer/photocopier/scanner/fax
Telephone

The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

This position description is an overview of the major functions and requirements of this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; the Employee’s Manager may assign other duties as related or as otherwise deemed appropriate and necessary within the general scope, without the need for additional compensation.

Amideast is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Positions that involve interaction with children will be required to read, acknowledge, and comply with and attend special training in accordance with the Child Protection and Safeguarding policy. All Amideast representatives must comply with the Code of Conduct and all applicable organizational policies which include but are not limited to, Anti-Human Trafficking and Prevention of Sexual Exploitation and Abuse.

Amideast, Inc.

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