Overview
We are seeking a dynamic and detail-oriented Administration Assistant to join our team and support our daily operations. This vital role ensures the smooth functioning of office activities, manages administrative tasks, and provides exceptional customer service. The ideal candidate will be proactive, organized, and possess excellent communication skills to thrive in a fast-paced environment. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a collaborative team atmosphere.

Responsibilities

Serve as the first point of contact at the front desk, greeting visitors and directing them appropriately
Manage multi-line phone systems, answer inquiries, and route calls efficiently using professional phone etiquette
Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks software
Handle filing, document proofreading, and organize office supplies to ensure a tidy and efficient workspace
Support calendar management and schedule appointments or meetings for team members or executives
Assist with bookkeeping tasks, including invoicing, expense tracking, and basic financial record keeping
Provide customer support by responding to inquiries promptly and professionally via phone or email

Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
Strong organizational skills with the ability to prioritize tasks effectively
Excellent typing speed and accuracy for data entry and document processing
Experience with office management procedures, clerical work, and administrative support functions
Knowledge of multi-line phone systems and phone etiquette best practices
Bilingual abilities are highly desirable to assist diverse client needs
Familiarity with QuickBooks or bookkeeping software is a plus
Previous office or administrative experience in a professional setting preferred
Strong attention to detail for proofreading documents and maintaining accurate records
Exceptional customer service skills with a friendly and professional demeanor
Ability to manage time efficiently in a busy environment while handling multiple responsibilities

This Administration Assistant role is an excellent opportunity for motivated individuals eager to develop their administrative skills while supporting a vibrant team. We value proactive problem-solvers who excel at organization, communication, and delivering outstanding service every day.

Job Type: Full-time

Pay: $24.24 - $29.19 per hour

Benefits:

Relocation assistance

Work Location: In person

Bankers Original

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