Job description:

Role: Administrative Assistant

Company: Bernard Nickels and Associates
Location: Alexandria, VA
Address: 5301 Eisenhower Ave, Alexandria, VA 22304
Job Type: Full-time
Schedule: Monday–Friday, 7:00 AM – 3:30 PM (Occasional Saturday)
Duration: Contract / Contingent

Pay Rate: $23.00 – $25.00/Hour

Start: ASAP

Duration: 6 Months

Position Overview

We are seeking a detail-oriented and organized Administrative Assistant to support daily operations at our Alexandria, VA facility. This on-site role is responsible for handling administrative, financial, and HR-related tasks to ensure efficient business operations. The ideal candidate has strong Microsoft Excel and Outlook skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Job Functions

Complete daily, weekly, and monthly reports for internal and external clients
Process accounts reconciliation and vendor payments
Review and reconcile daily invoices
Order and manage office supplies and safety equipment
Assist with Corporate, Regional, and Facility programs
Support HR functions, including auditing timecards, processing paperwork, assisting with new employee orientation, and ordering uniforms
Assist with invoicing tasks such as creating sales orders and editing opportunities

Qualifications

High School Diploma or GED required
Advanced proficiency in Microsoft Excel and Outlook
Strong organizational and multitasking skills
Excellent attention to detail and accuracy
Ability to handle confidential information professionally

Work Environment

On-site role in an office setting
Standard daytime schedule with occasional weekend work
Fast-paced, team-oriented environment

Physical Demands:
While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard.

Background Requirements

Background check required
Education and employment verification required
Drug testing required
No medical testing required

Benefits:

Dental insurance
Health insurance
Vision insurance

Work Location: In person

Pay: $23.00 - $25.50 per hour

Benefits:

Dental insurance
Health insurance

Experience:

administrative role required: 2 years (Required)

Ability to Commute:

Alexandria, VA 22304 (Required)

Work Location: In person

Bernard Nickels & Associates

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