Administrative Assistant

Salary: $60,000 - $65,000

Location: Great Falls, VA

Office Situation: 100% In-Office | Full-Time | Flexible Schedule Outside of Tax Season

Why This Opportunity Stands Out

Looking for more than just another Administrative Assistant position? Our client is a well-established, boutique CPA firm with an outstanding reputation for delivering personalized service to individuals and businesses throughout Northern Virginia. Their team is collaborative, supportive, and genuinely enjoys working together and you'll become an integral part of the firm's operations.

Why you'll love this opportunity:

Flexible scheduling outside of tax season, including the potential for reduced summer hours
3% 401(k) match, Health insurance plus dental, vision, and short-term disability benefits and Paid Time Off
Work directly with the firm's Partners in a highly visible role Stable, long-term opportunity
No tax preparation required, they'll teach you their workflow and software
Excellent opportunity to build a career within a respected CPA firm
If you're organized, enjoy helping clients, and love keeping things running smoothly, this is a fantastic opportunity to join a team where your contributions truly matter.

Key Responsibilities

As the Administrative Assistant, you'll serve as the hub of the office, helping keep client work moving efficiently from start to finish. Responsibilities include:

Welcome clients and answer incoming phone calls
Coordinate tax workflow and track projects through completion
Prepare engagement letters and client correspondence
Release electronic tax returns using workflow software
Process invoices as returns are completed
Organize incoming and outgoing mail
Track client documents and workflow deadlines
Record payments and prepare occasional bank deposits
Provide administrative support to Partners and tax professionals
Occasionally visit the bank, post office, FedEx, or UPS as needed

Qualifications

2+ years of administrative experience in an office environment
Excellent customer service and communication skills
Strong organizational and multitasking abilities
High attention to detail
Proficiency with Microsoft Outlook, Word, and Excel
Comfortable learning new software systems
Friendly, professional, and dependable
Ability to work 100% in-office
Preferred:
- Administrative experience within a CPA firm or public accounting environment Experience with CCH products, QuickBooks & Adobe Acrobat
- Professional services experience

If you're looking for a stable Administrative Assistant opportunity where you'll be valued, trained, and become an important part of a close-knit team, we'd love to hear from you.

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