Company Description

Chambers Theory is a full-service property management firm specializing in Northern Virginia, District of Columbia, and Maryland. Renowned for its client-centered approach, the company offers exceptional value through optimized rental outcomes and high-quality tenant service. With competitive pricing and meticulous attention to detail, Chambers Theory is a trusted name for property management in the DC/Northern Virginia area. Recognized with awards like Best of Washingtonian 2018 and affiliated with leading organizations such as NVAR, VAR, NAR, and ULI Washington, the company exemplifies industry excellence.

Position Overview

The Administrative Assistant provides day-to-day administrative and operational support to ensure the efficient functioning of the office and team. This role requires strong organizational skills, attention to detail, professionalism, and the ability to communicate effectively with employees, clients, and vendors. The ideal candidate is proactive, dependable, service-oriented, and able to manage multiple priorities in a fast-paced environment.

Duties & Responsibilities

Answer and direct phone calls, emails, and other communications in a professional manner
Schedule meetings, appointments, and maintain calendars for team members or leadership
Prepare, edit, and organize documents, reports, correspondence, and presentations
Maintain accurate filing systems, records, and office documentation
Assist with data entry, invoice processing, and basic reporting tasks
Coordinate office supplies, equipment, and vendor relationships
Welcome visitors and provide excellent customer service to clients and guests
Support onboarding activities and other administrative departmental functions as needed
Assist with event coordination, team meetings, and company communications
Maintain confidentiality when handling sensitive information
Perform additional administrative duties and special projects as assigned
Receive sort and distribute the mail

Qualifications

Previous administrative, office support, or customer service experience preferred
Proficiency with Microsoft Office Suite and AppFolio
Strong written and verbal communication skills
Excellent organizational and time-management abilities
Ability to prioritize tasks and work independently
High level of professionalism, reliability, and attention to detail
At least 2 years of experience in the field or in a related area
High school diploma or equivalent; college degree preferred

Preferred Skills & Attributes

Positive attitude and team-oriented mindset
Strong problem-solving and critical-thinking skills
Ability to adapt to changing priorities and business needs
Customer-service focused with strong interpersonal skills
Growth mindset and willingness to learn new systems and processes

Physical Requirements

Prolonged periods of sitting and working on a computer
Ability to occasionally lift and carry office supplies up to 20 pounds

Work Environment

Office-based environment
Standard business hours with occasional flexibility as needed

Work Expectations

This is a part-time position requiring a minimum of twenty (20) hours per week with an in-office requirement Monday-Friday. Employees must devote their full attention to the role and may not engage in any conflicting business activities without prior written approval from the President of the Company. 

What We Offer

Competitive pay with opportunities for performance-based incentives. 
Professional development and training opportunities. 
Career growth within a supportive property management team. 
A collaborative, team-oriented work environment where your contributions are valued.

Why Chambers Theory 

We're not just managing homes — we’re creating exceptional service experiences. We value team culture, thoughtful service, and being a company you’re proud to be part of!

Pay: $18.00 - $24.00 per hour

Expected hours: No less than 20.0 per week

Application Question(s):

Willing to undergo a background check

Education:

Associate (Preferred)

Experience:

Administrative: 2 years (Required)
Microsoft: 2 years (Required)

Language:

English (Required)

Ability to Commute:

Herndon, VA 20170 (Required)

Work Location: In person

Chambers Theory

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