Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to our staff and clients. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.

Responsibilities

Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
Perform data entry and maintain accurate records using spreadsheets, Microsoft Office, Google Workspace, and other productivity software
Coordinate calendar management and schedule appointments for team members and clients, ensuring optimal time management
Handle office management tasks such as filing, proofreading documents, and organizing supplies to support daily operations
Assist with bookkeeping activities using QuickBooks or similar accounting tools, including invoicing and expense tracking
Provide customer service support by responding promptly to inquiries via phone or email, ensuring positive client communication
Support personal assistant duties as needed, including travel arrangements, correspondence, and task prioritization

Experience

Proven clerical experience in an office setting with strong organizational skills and attention to detail
Familiarity with office management software such as Microsoft Office (Word, Excel), Google Workspace, and productivity tools
Experience with data entry, filing systems, and document proofreading to ensure accuracy
Excellent phone communication skills with the ability to handle multi-line phone systems confidently
Bilingual abilities are highly desirable for effective client communication in diverse environments
Prior experience in customer support or front desk roles enhances your ability to provide exceptional service
Technical proficiency in computer literacy across various platforms and software is essential for success in this role

Join us as an Administrative Assistant and become a key contributor to our efficient operations! Your proactive attitude and technical skills will help us deliver outstanding service while advancing your career in a lively and supportive environment.

Pay: $21.51 - $26.93 per hour

Work Location: In person

Cohen Development Group

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