Description:

Receive all food, beverage, and supply deliveries, including items for all Clubhouse areas & departments.
Verify deliveries with purchase orders to ensure correct items, quantities, quality, and pricing; report shortages, damages, substitutions, or quality concerns to the Director of Purchasing immediately.
Inspect perishable goods for freshness, temperature, and proper packaging to ensure compliance with food safety and sanitation standards.
Accurately label, date, and store products in designated storage areas, coolers, and freezers following FIFO (First In, First Out) procedures and Columbia Country Club standards.
Maintain clean, organized, and secure storage areas that meet health department regulations and Club expectations.
Distribute supplies and products to departments in a timely and professional manner while maintaining accurate inventory records.
Assist with regular physical inventory counts and help reconcile inventory discrepancies.
Support the Director of Purchasing with documentation, invoice processing, receiving logs, and inventory tracking as needed.
Communicate regularly with department heads to ensure supplies meet operational needs and service levels for members and guests.
Follow all Columbia Country Club policies, safety guidelines, and confidentiality standards, maintaining a professional presence at all times in a private club environment.
Assist with special events, tournaments, banquets, and seasonal operations by ensuring required supplies are received and available on time.
Perform additional purchasing and receiving duties as assigned to support smooth daily operations of Columbia Country Club.

Requirements:

High school diploma or equivalent preferred.
A valid driver’s license with an acceptable driving record is required.
Previous experience in purchasing, receiving, inventory, or warehouse operations is a plus.
Ability to learn purchasing/inventory systems.
Strong attention to detail and organizational skills.
Ability to lift, carry, and move supplies (up to 50 lbs.)
Ability to work independently and as part of a team.
Good communication skills and a professional demeanor.
Availability of working flexible hours, including mornings, weekends, and holidays as needed.

Columbia Country Club

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Purchasing Assistant