Legislative Practice Assistant

Reports To: Executive Director
Status: Non-Exempt
Salary: $60,000
Hybrid: 4 days in/1 remote (5 days in during onboarding period)

Work Schedule:

This individual works 37.50 regular hours per week in the office or remotely based on firm needs during regular business hours. The work hours are 9:00am – 5:30pm. Hours worked in excess of 40.00 hours per week are paid at 1.5 times the regular hourly rate.

Position Summary:

The Legislative Practice Assistant will assist the Managing Partner, Legislative Attorneys, Legislative staff and the Executive Director with administrative and client billable tasks. Standard duties include drafting, editing and finalizing documents, interacting with clients, coordinating calendars, time entry, billing, and preparation of expense reports and managing case files, including opening and closing client matters. In addition, preparing documents including agenda and minutes for meetings, coordinating various firm meetings including catering and organization of these meetings, managing file retention and destruction and all other duties that are assigned. Candidate should also be flexible to work overtime as needed.

Essential Duties:

Draft routine correspondence and compile data and documents.
Edit and finalize documents.
Proofread documents to ensure accuracy of formatting, grammar and punctuation.
Maintain superior client relations over the telephone and in person.
Maintain calendar of meetings, calls, business trips and upcoming events.
Coordinate conferences, meetings, appointments and preparation of materials for same.
Coordinate travel arrangements by securing air, hotel and car reservations.
Coordinate, attend, and take notes/minutes at team meetings.
Prepare timely and accurate expense reports for reimbursement to attorneys and supervisors.
Create and maintain filing systems and databases to ensure accurate and efficient retrieval of data.
Receive and screen telephone calls in a manner consistent with office policy and the preference(s) of attorneys and supervisors.
Coordinate the document management, document production, and certain electronic databases.
Maintain and retrieve case files and case related documents.
Structure, format and proofread documents, including invoices, contracts, proposals and agreements with tables of contents and section-specific cross-references.
Administrative tasks (including time entry, billing, and records organization).
Prepare conflict checks on potential clients.
Prepare engagement letters.
Prepare and submit new client matters.
Manage lists of client projects.
Send project and scheduling reminders to both clients and attorneys.
Monitor attorney availability for potential assistance on current and proposed projects.
Schedule invoice reminders with clients regarding sending and paying invoices.
Other duties as assigned.

Requirements:

Bachelor’s degree
High level of proficiency in Microsoft Office Suite and Adobe Acrobat Professional; relevant certifications preferred.
Must be able to work independently or in a collaborative environment and be accountable for his/her workload, work accurately under deadlines, pay attention to details, and be able to manage multiple assignments and prioritize deadlines.

Benefits:

This position is eligible for benefits, including subsidized health insurance, paid time off, short- and long-term disability insurance, life insurance, 401k plan, and profit sharing. The benefits are subject to change at the discretion of the Firm’s management. Paid Time Off (“PTO”) is accrued at a pro rata level in accordance with the reduced work schedule and used in accordance with the non-exempt support staff policies documented in the Firm Manual.

ELS Consilio Direct Hire Division staffs positions for Consilio clients and does not staff for internal corporate positions at Consilio. Please refer to www.consilio.com to view job opportunities within our company.

Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate on the bases of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.

Job Type: Full-time

Pay: Up to $60,000.00 per year

Benefits:

401(k)
Dental insurance
Disability insurance
Health insurance
Life insurance
Paid time off
Profit sharing
Vision insurance

Work Location: Hybrid remote in Washington, DC 20001

Consilio, LLC

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