A DC Non-Profit focused on global grantmaking is looking for an Operations & Administrative Assistant to manage day-to-day tasks and administrative needs, ensuring smooth and efficient office operations. Key responsibilities include administrative support, vendor coordination, and on-site event and meeting assistance.

Responsibilities of the Operations & Administrative Assistant include:

Receive and distribute all incoming mail and deliveries.
Assist the Finance team by documenting and scanning all incoming checks.
Process invoices and manage expense reports.
Support the IT and HR teams with onboarding and offboarding of new staff members, including hardware setup and office security protocols.
Package, ship, and receive conference booth materials for Marketing and Business Development.
Inventory and process orders of office supplies and equipment.
Liaise with vendors and contractors for office maintenance and services.
Ensure the office space is clean, functional, and well-maintained.
Serve as the primary point of contact for staff, visitors, and external parties on-site.
Ensure meeting spaces are prepared for guests and events, including coordinating catering and technology needs.

Requirements of the Operations & Administrative Assistant:

Associate’s degree is preferred.
2+ years of relevant experience providing administrative, customer service, and/or operational support in a professional office environment.
Ability to work and prioritize in a fast-paced and rapidly changing environment.
Superior attention to detail and ability to accurately navigate large and detailed databases.
Excellent written and oral communication skills; ability to adjust communications according to the audience.
Prior experience with Google Suite, Microsoft Office, and Salesforce is a big plus.

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Work Location: In person

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