Cox Enterprises is hiring an Assistant Facilities Manager to join our team! The Assistant Facilities Manager will oversee facilities operations and ensure appropriate space utilization, facility maintenance, safety, and adherence to OSHA requirements. Analyze facility needs for anticipated company growth/shrinkage. Oversee general construction and installation of furniture and equipment for new locations and facility transitions. Manages office relocations for both small- and large-scale moves. Works closely with Conservation & Sustainability leaders and teams to ensure company facilities meet and exceed environmental and related stewardship goals.

Job Responsibilities

Monitors facility related support services for effectiveness, quality, and cost:
Mechanical and electrical systems maintenance and upkeep,
Utility systems monitoring, office space planning, configuration, and management, spot cleaning, repairing, and painting, office and/or plant security monitoring (e.g., key card maintenance and visitor log system)
EHS monitoring,
Disaster recovery and business continuity planning.
Ensures facilities and office environments meet business needs and are conducive to a productive work environment.
Ensures compliance with all federal, state, and local commission and agency rules and regulations.
Responsible for the day-to-day work and assignments, and provides support to resolve issues and ensure quality results.
Ensures building safety and maintenance of all assets within each facility, surrounding property, and the safety of all assigned personnel.
Coordinates the pre-qualification, bidding, proposal evaluation, and subcontractor selection process for maintenance contracts. Ensures cost control, quality, and completeness of work and expedient reactions to emergencies.
Assists with development and management of the Facility's Capital projects, Operating, and Maintenance budgets.
Maintains Critical Building Infrastructure, include UPS, Battery Backups, Generators, and HVAC. Manages vendors, contractors, and professional consultants, which may include pest control, plumbing, landscaping, HVAC, electrical, fire suppression systems, employee dining facility, mailroom, and all other trade 3rd party vendors associated with building maintenance.
Maintains documentation of Life Safety Systems/Fire Suppression systems.
Oversee day-to-day property activities, including contractors, consultants, and maintenance.
Serves as a secondary point of contact for the FM, handling inquiries from in-house Cox customers and representatives regarding building projects.
May establish key delivery dates and oversee maintenance related project completion through customer occupancy, providing a turnkey solution to end-users.
Works to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide outstanding customer service.
Coordinate project meetings with in-house and 3rd party outside maintenance contractor representatives.
Responds to emergency calls, may assume the lead role in evaluating damage, and takes necessary steps to protect customers, employees, and property, notifying Leadership per local Escalation Plan.
Reviews the FMS work request queue daily. Takes action on tickets as directed and/or needed to meet the needs of the business.
Operates and adjusts Building Management Systems (BMS) for seasonal and local comfort.
Engages with local onsite customer leaders and employees to resolve issues or concerns.
Investigate building issues and work with all parties to drive a resolution.
Coordinates the pre-qualification, bidding, proposal evaluation, and subcontractor selection process for maintenance contracts. Ensures cost control, quality, and completeness of work and expedient reactions to emergencies.
Assists with development and management of the Facility's Capital projects, Operating, and Maintenance budgets.
Maintains Critical Building Infrastructure, include UPS, Battery Backups, Generators, and HVAC. Manages vendors, contractors, and professional consultants, which may include pest control, plumbing, landscaping, HVAC, electrical, fire suppression systems, employee dining facility, mailroom, and all other trade 3rd party vendors associated with building maintenance.
Maintains documentation of Life Safety Systems/Fire Suppression systems.
Oversee day-to-day property activities, including contractors, consultants, and maintenance.
Serves as a secondary point of contact for the FM, providing support to in-house Cox customers and representatives regarding building projects.
May establish key delivery dates and oversee maintenance related project completion through customer occupancy, providing a turnkey solution to end-users.
Works to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide outstanding customer service.
Coordinate project meetings with in-house and 3rd party outside maintenance contractor representatives.
Responds to emergency calls and may assume a lead role in evaluating damages and takes necessary steps to protect customers, employees, and property, notifying Leadership per local Escalation Plan.
Reviews the FMS work request queue daily. Takes action on tickets as directed and/or needed to meet the needs of the business.
Operates and adjusts Building Management Systems (BMS) for seasonal and local comfort.
Engage with local onsite customer leaders and employees to resolve issues or concerns.
Investigate building issues and work with all parties to drive a resolution.

Qualifications

Required:

Bachelor's degree in a related discipline and 4 years' experience in a related field. The right candidate could also have a different combination, such as a master's degree and 2 years' experience; or a High School Diploma/GED + 8 years relevant experience will be considered in lieu of a degree.
Requires strong knowledge of MS Office Applications, i.e., Excel, Word, Outlook, and PowerPoint.
Excellent decision-making, organizational, multi-tasking, math, written, verbal, and collaborative skills to work effectively with teams throughout the organization
Valid local State Drivers' License with a driving record that meets Cox standards
Using an IWMS (integrated workorder management system) in the day-to-day maintenance operations

Preferred:

Experience in the facilities industry.
Experience operating commercial building systems, i.e., fire alarm systems and panels, chillers, cooling towers, boilers, HVAC, VFD drives, and pumps.
Experience operating automated Building Management Systems, include HVAC, Central Plant, and Lighting.
AS/AA or BS/BA degree in related discipline strongly desired (i.e, Construction or Building Management, etc.)
Certification in a related Facility area, i.e., Building Maintenance, HVAC, Electrical, etc.)

USD 95,200.00 - 142,800.00 per year

Compensation:

Compensation includes a base salary of $95,200.00 - $142,800.00. The base salary may vary within the anticipated base pay range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include an incentive program.

Benefits:

The Company offers eligible employees the flexibility to take as much vacation with pay as they deem consistent with their duties, the company's needs, and its obligations; seven paid holidays throughout the calendar year; and up to 160 hours of paid wellness annually for their own wellness or that of family members. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.

Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.

Cox Enterprises

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Assistant Facilities Manager