Job Overview
We are seeking a dynamic and highly organized Executive Administrative Assistant & Sales Representative to join our vibrant team. This dual-role position offers an exciting opportunity to provide top-tier administrative support to executive leadership while actively engaging in sales activities that drive business growth. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive communication, and a passion for building client relationships. This paid position is perfect for someone eager to develop their administrative and sales expertise within a collaborative and energetic workplace.

Responsibilities

Provide comprehensive executive administrative support, including calendar management, travel arrangements, and meeting coordination using tools like Microsoft Outlook Calendar and Google Workspace, House call pro, quickbooks.
Manage multi-line phone systems with professionalism, ensuring excellent phone etiquette and prompt responses to inquiries.
Handle office management duties such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records through filing systems and digital databases.
Assist with event planning and project coordination for company meetings, client events, and promotional activities.
Support sales initiatives by engaging with prospective clients, preparing sales presentations, and following up on leads to foster strong customer relationships.
Conduct proofreading and transcription of documents to ensure accuracy and professionalism in all communications.
Utilize office software including Microsoft Office Suite, Google Workspace, and DocuSign to streamline daily operations and document workflows.
visit clients, managements, properties.
Meet clients & perform site visits
Prepare estimates and proposals
Follow up with leads and close jobs
Communicate with clients and subcontractors
Understand materials (flooring, cabinets, HVAC basics, etc.)
coordinate schedule,
answer multiples phones lines.

Requirements

Proven experience in office management, administrative support, or personal assistant roles with a strong background in clerical tasks.
Exceptional organizational skills with the ability to prioritize multiple responsibilities efficiently.
Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace tools, QuickBooks, and data entry systems.
Excellent typing speed combined with meticulous proofreading and transcription skills.
Strong customer service orientation with professional phone etiquette across multi-line phone systems.
Experience with event planning, project coordination, filing systems, and front desk operations preferred.
Knowledge of bookkeeping practices including basic accounting principles using QuickBooks is a plus.
Ability to adapt quickly to new technologies such as Office 365 applications, DocuSign, and other office software solutions. Join us to be part of a lively team where your organizational talents and sales acumen will make a meaningful impact! We value energetic professionals committed to excellence who are eager to grow their careers in a supportive environment.
English C1 level (advanced). spanish principiante or medium is a pluss.

Pay: $17.00 - $25.00 per hour

Benefits:

Parental leave

Work Location: In person

Delta Contractors Group LLC

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