Title: NOVA Office and Facilities Coordinator

State Role Title: Admin and Office Spec III

Hiring Range: Up To $48.00/hr

Pay Band: 3

Agency: Dept of Rail & Public Trans

Location: Northern VA

Agency Website: www.drpt.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Department of Rail and Public Transportation (DRPT) plans, establishes, maintains, improves and promotes public transportation services, rail passenger and freight transportation systems, and transportation demand management strategies that provide mobility and transportation choices for the people of the Commonwealth.

Are you detail oriented and committed to excellent customer service? Do you love supporting others and doing the sometimes behind-the-scenes tasks that keep a team running smoothly? Can you interact with all levels and types of people while bringing your best self and a positive attitude? If yes, then we encourage you to apply for this opportunity as our NOVA Office and Facilities Coordinator (or some could say, our administrative conductor!). This position will serve as the Northern Virginia Office and Facilities Coordinator, assisting with office management, procurement, events, meetings, parking management, and other administrative activities.

This wage position will work approximately 20 - 24 hours per week on-site in our Alexandria, Virginia office.

Minimum Qualifications

Strong knowledge of advanced office practices and procedures
Some knowledge of state procurement, human resources and administrative practices
Strong verbal and written communication skills
Computer skills should include proficiency in Microsoft Office Suite
Ability to interface with visitors, staff and vendors
Ability to coordinate diverse administrative functions in a remote office, which requires independent judgement based on circumstances and interpretation of policy
Ability to operate copier, document scanning system, multi-line telephone, fax machine and computer equipment
Ability to interpret and follow oral and written instructions and execute good judgment in unusual situations
Demonstrated ability to work effectively with employees at all levels of the organization and outside stakeholders

Additional Considerations

High school diploma or equivalent with related clerical training/experience in an automated office environment

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Debbie Barnett

Phone: 804-389-5505

Email: askhr@drpt.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

Dept of Rail & Public Trans

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NOVA Office and Facilities Coordinator