Job Summary

As an Administrative Assistant, you’ll keep daily office operations organized and moving forward. You’ll support staff and clients by managing front desk activities, handling phone communication, maintaining records, and completing accurate data entry. Your impact: By providing responsive customer support and dependable administrative coordination, you help clients get timely assistance and colleagues stay focused on their work.

Responsibilities

Welcome clients, guests, vendors, and job candidates warmly as they arrive.
Answer, screen, and route incoming phone calls promptly, and take accurate messages or forward emails/inquiries to the appropriate departments.
Keep the reception area and lobby clean, organized, and stocked with necessary forms; monitor and reorder office supplies.
Receive, sort, date-stamp, and distribute incoming mail and deliveries to the appropriate staff or department.
Promptly route time-sensitive correspondence and deliver mail market confidential unopened to the intended recipient.
Prepare outgoing mail and packages, including copying, labeling, postage, and tracking as needed.
Organize, label, and maintain general office paper and electronic files.
Scan, copy, and upload documents, checking for accuracy, completeness, and legibility.
Follow established naming conventions and folder structures.
Retrieve documents for authorized staff and track files removed from storage.
Enter information into spreadsheets, logs, and office tracking systems.
Assist departments with assembling packets, organizing paperwork, and preparing documents for meetings or reviews.
Identify missing, duplicate, or incorrectly filed documents and notify the appropriate staff member.
Keep filing and mail-processing areas organized.
Protect sensitive information and follow department-specific access restrictions.
Follow established retention procedures and obtain authorization before disposing of records.

Requirements

High school diploma or equivalent.
Previous clerical, filing, mail-processing, or administrative experience preferred.
Basic proficiency with email, Google Workspace, spreadsheets, scanners, and printers.
Strong organizational skills and attention to detail.
Ability to manage multiple assignments and meet deadlines.
Professional communication and discretion when handling office information.
Reliable attendance and ability to work the assigned schedule.

Pay: Up to $20.00 per hour

Expected hours: 40.0 per week

Benefits:

Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Destiny's Group Home

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