Overview
We are seeking a dynamic and highly organized Secretary to join our team! This vital role offers an exciting opportunity to support our office operations, enhance communication flow, and ensure the smooth functioning of daily activities. The ideal candidate will bring energy, professionalism, and a proactive attitude, contributing to a vibrant and efficient work environment. If you thrive in fast-paced settings, possess excellent organizational skills, and enjoy providing exceptional administrative support, this position is perfect for you!

Duties

Manage front desk responsibilities, greeting visitors and directing them appropriately with friendly professionalism
Operate multi-line phone systems, handle incoming calls with courteous phone etiquette, and route messages accurately
Perform data entry and maintain organized filing systems to ensure easy access to important documents
Utilize Microsoft Office and Google Workspace tools for document creation, editing, and correspondence management
Assist with calendar management and scheduling appointments for team members or executives
Conduct basic bookkeeping tasks using QuickBooks or similar accounting software to support office financial processes
Support customer service efforts by responding promptly to inquiries and providing helpful information
Proofread correspondence and documents to ensure accuracy and professionalism
Maintain office supplies inventory and coordinate office management tasks to keep the workspace efficient

Experience

Proven clerical or administrative experience in an office setting, ideally within a healthcare or dental environment such as medical or dental receptionist roles
Demonstrated proficiency with computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
Experience managing multi-line phone systems and handling high-volume calls with professionalism
Bilingual abilities are highly desirable to serve diverse client needs effectively
Strong organizational skills with excellent time management abilities to prioritize tasks efficiently
Previous experience in customer support or customer service roles that require clear communication and patience
Familiarity with office management procedures including filing, data entry, proofing documents, and calendar coordination
Personal assistant or medical receptionist experience is a plus but not required; we value proactive individuals eager to learn! Join us in creating a welcoming environment where your organizational talents will shine! This paid position offers the chance to develop valuable skills while supporting our team’s success. We look forward to welcoming a motivated professional ready to make an impact every day!

Pay: $500.00 - $700.00 per week

Work Location: In person

Ebenezer Roofing LLC

Latest Jobs

Secretary Position