Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. As an energetic and detail-oriented professional, you will be the backbone of our administrative functions, ensuring smooth communication and seamless management of office tasks. This paid position is perfect for someone eager to develop their office management skills and contribute to a positive work environment.

Responsibilities

Manage front desk duties, greeting visitors and clients with professionalism and warmth
Handle data entry, filing, and document proofreading to maintain organized records
Use Microsoft Office Suite for correspondence, reports, and scheduling
Support calendar management and appointment setting for team members and executives
Assist with bookkeeping tasks using off-the-shelf accounting software
Provide customer support via phone, email, or in person, ensuring excellent service at all times
Maintain office supplies inventory and coordinate procurement as needed
Perform clerical tasks such as photocopying, scanning, and mail distribution
Reconcile vendor statements and payment statuses
Coordinate with Purchasing to troubleshoot invoice or PO discrepancies
Meet monthly AP posting deadlines
Assist with benefits administration and new employee onboarding
Manage vehicle accounts and assigned fleet fuel cards

Skills

Proven experience in office management or administrative support roles with strong organizational skills
Proficiency in Microsoft Office (Word, Excel, PowerPoint) applications
Excellent computer literacy with the ability to learn new software quickly
Strong typing skills with high accuracy and attention to detail
Effective phone etiquette and customer service skills
Knowledge of bookkeeping or bookkeeping software is desirable
Exceptional time management skills to prioritize tasks efficiently
Ability to proofread documents thoroughly and maintain high standards of accuracy

Join us as an Administrative Assistant and be part of a vibrant team dedicated to operational excellence! Your proactive approach and enthusiasm will help create a welcoming environment while supporting our organizational goals. We value your contributions and are committed to fostering your professional growth in this rewarding role.

Pay: $45,000.00 - $65,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Emco Elevator Company

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Administrative Assistant