Job Posting: Junior Administrative Assistant

Location: Alexandria, VA

Company: Ethiopian Airlines

Junior Administrative Assistant

Location: Alexandria, VA
Company: Ethiopian Airlines

Ethiopian Airlines, a global leader in aviation and a symbol of African excellence, is seeking a motivated, detail-oriented Junior Administrative Assistant to support daily office operations. This entry-level role is ideal for individuals looking to build a strong foundation in administration, accounting and finance processes, SAP system usage, and corporate operations, while providing reliable support to U.S. station activities.

Key Responsibilities

As a Junior Administrative Assistant, you will:

Provide general administrative and clerical support to ensure smooth and efficient office operations.
Assist in preparing routine business documents, correspondence, spreadsheets, and presentations.
Support U.S. Stations’ finance and procurement activities, including invoice collection, basic review, Purchase Order (PO) creation support, Service Entry (SES) processing assistance, and follow-up on payments under supervision.
Maintain simple expense trackers, invoice logs, and filing records to support accounting and finance teams.
Assist with SAP system tasks at a basic level, such as referencing documents, tracking PO and invoice status, and supporting service entry documentation.
Organize and maintain physical and electronic filing systems for administrative, procurement, and financial documents in accordance with company policies.
Assist in new employee onboarding, including preparing onboarding checklists, coordinating workspace setup, supporting system access requests, and organizing orientation materials.
Support internal and external communications by responding to routine inquiries and directing matters to the appropriate team members.
Schedule meetings, prepare agendas, take meeting notes, and manage correspondence and document records.
Assist in coordinating travel arrangements and logistical support in line with company guidelines.
Follow established internal controls, finance procedures, and procurement guidelines, escalating issues when required.
Collaborate with team members across Administration, Finance, HR, and Operations to ensure timely and accurate support.
Perform other related duties as assigned to support efficient office and station operations.

Qualifications

To be successful in this role, you should have:

A bachelor’s degree in administration, Business Management, Accounting, Finance, or a related field, or a relevant diploma/vocational qualification with 2 years' experience
0–2 years of administrative or office support experience.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Basic understanding of accounting, finance, and procurement concepts; prior exposure is an advantage.
Basic SAP system knowledge or willingness to learn, particularly related to PO, invoice, and service entry processes.
Strong organizational skills and attention to detail.
Good verbal and written communication skills in English.
Ability to prioritize tasks, follow instructions, and work collaboratively in a professional environment.
High level of integrity and ability to handle confidential information appropriately.
Must be a US Citizen or Green Card holder.

Job Type

Full-time

8-hour shift- 9 a.m to 5 p.m.

Job Type: Full-time

Pay: From $4,730.00 per month

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance

Experience:

Customer service: 1 year (Preferred)
Administration: 1 year (Required)

Ability to Relocate:

Alexandria, VA 22305: Relocate before starting work (Required)

Work Location: In person

Ethiopian Airlines

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