Job Summary
We are seeking a detail-oriented and proactive Proposal Coordinator / Office Assistant to join our dynamic team. The ideal candidate will play a crucial role in managing the proposal process from inception to submission, ensuring that all proposals are compelling, accurate, and delivered on time. This position requires strong leadership skills and the ability to collaborate effectively with various departments to enhance our business development efforts. Experience in proposal writing is a plus. However, if you don't have any experience in proposals, we will provide training.

Responsibilities

Search and review RFPs, IFBs, ITBs, and RFQs to extract proposal requirements and deadlines
Develop and maintain proposal schedules, compliance matrices, and checklists
Coordinate and schedule proposal meetings (kickoffs, reviews, debriefs)
Format, edit, and proofread proposal content for clarity, consistency, and compliance
Manage proposal files and version control across multiple contributors
Track and gather resumes, project experience, certifications, and other support documents
Collaborate with other proposal team members, subject matter experts, and executives
Assist in maintaining a proposal library, templates, and boilerplate content
Ensure final proposals are delivered in accordance with client instructions (electronic or hard copy)
Support post-submission processes such as clarifications and interviews.
Involved with the entire proposal development process, ensuring adherence to deadlines and quality standards.
Manage proposal timelines and coordinate meetings to discuss project requirements and strategy.
Conduct thorough reviews of proposals for clarity, accuracy, and compliance with client requirements.
Assist in strategic planning initiatives related to business development efforts.
Assist with other Administrative tasks in the office.

Experience

Bachelor’s degree in English, Communications, Marketing, Business, or related field
At least 1-3 years of experience in a related office administrative support role. At least 1 year of experience in proposal coordination is preferred, but not required. We will train you.
Strong organizational and time-management skills
Excellent written and verbal communication skills
Ability to work in a team and meet tight deadlines
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat
Familiarity with government procurement processes is preferred but not required

Preferred Traits

Proactive and resourceful
Collaborative team player
Keen attention to detail
Able to manage multiple projects simultaneously

To Apply
Submit your resume and cover letter. We are hiring both full-time and part-time positions.

Join us as a Proposal Coordinator where your expertise will contribute significantly to our success in winning new projects and fostering long-term client relationships.

Job Types: Full-time, Part-time

Pay: From $20.00 per hour

Benefits:

Dental insurance
Flexible schedule
Health insurance
Paid time off
Retirement plan

Application Question(s):

Have you previously worked on any government proposals? If so, please provide specific examples, including the type of proposal, your role, and the agency involved.
Are you applying for FT or PT position? If PT, please state your desired working hours per week.
How would you rate your English reading and writing skills on a scale of 1 to 10, with 10 being the highest?
What is your desired hourly rate? (Ex: $20/hour)

Experience:

proposal writing: 1 year (Preferred)
office assistance : 2 years (Required)

Language:

Spanish (Preferred)

Ability to Commute:

Falls Church, VA 22043 (Required)

Work Location: In person

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