Job Overview
We are seeking a highly organised and proactive Personal Assistant to support executive management with a variety of administrative and clerical tasks. The ideal candidate will possess excellent communication skills, be proficient in office software, and demonstrate the ability to manage multiple priorities efficiently. This paid position offers an opportunity to work in a dynamic environment, providing essential support to ensure smooth daily operations.

The business is very international, so the candidate should enjoy working with different people from around the world.

Language skills - In addition to English, Chinese and or Korean language skills would be a real advantage for this post.

Responsibilities

Manage and maintain schedules, appointments, and meetings for senior staff
Prepare and organise documents, reports, and presentations using Microsoft Office and Google Workspace
Handle incoming calls with professional phone etiquette and direct enquiries appropriately
Perform data entry tasks accurately within QuickBooks and other relevant software
Assist with general administrative duties including filing, photocopying, and organising office supplies
Coordinate travel arrangements and accommodation bookings as required
Support with correspondence, emails, and follow-up communications
Maintain confidentiality of sensitive information at all times
Support project management activities by organising files and tracking deadlines
Assist the CEO with personal administrative tasks
Assist the CEO manging a house in France and a house in Florida, and a flat in London, and Falls Church

Requirements

Proven administrative experience or office experience is essential
Natural problem solving ability - sees problems as an interesting puzzle, not a "reason to stop working".
Willingness to regularly attack problems never seen before; must have a "Can do" attitude.
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications
IT talent and proclivity, with the ability to troubleshoot regular IT problems across multiple platforms such at Nextcloud, Zimbra, Financial management platforms, banking platforms
proficient in use of AI, such as Chat GPT and related
ability to think in terms of Systems and solutions, to help us put more efficient systems in place.
Experience with QuickBooks or similar accounting software is desirable
Strong organisational skills with the ability to prioritise tasks effectively
Excellent data entry skills with a high degree of accuracy and typing speed
Demonstrated clerical experience including filing, document preparation, and record keeping
Good phone etiquette and professional communication skills - ability to work with strong and difficult client personalities, e.g. CEOs and CFOs
Ability to work independently with minimal supervision whilst being a team player
Organised approach to managing multiple tasks in a fast-paced environment

This position offers an engaging work environment where organisational excellence is valued. The successful candidate will play a vital role in supporting our team’s efficiency and success.

Ample growth and professional development possibilities are available.

Job Type: Part-time

Pay: $24.49 - $29.50 per hour

Expected hours: 20 – 40 per week

Benefits:

Flexible schedule

Work Location: In person

Global Investment Administration

Latest Jobs

Personal Assistant - Team Assistant