Document Control Assistant

Accurate records are important, but knowing which document is current, where it belongs and who needs access to it is just as essential. If you enjoy working with information, keeping things organised and making sure important details don't get overlooked, this could be a good opportunity.

We're looking for a dependable Document Control Assistant to join our Washington, DC office. Building on the everyday record-keeping work handled by our Records Clerk team, this position focuses on tracking documents, maintaining organised filing systems and helping colleagues access the correct information when they need it. It's a practical office role for someone who is methodical, comfortable using computers and interested in developing their administrative skills.

What Your Day Will Involve

You'll work with documents and information from different areas of the business, helping ensure files are properly recorded, updated and easy to locate.

Receive and review documents submitted by different departments.
Register new documents and assign appropriate file references.
Track document versions and make sure updated copies replace outdated ones.
Maintain electronic folders and document registers.
Check files for missing information, incorrect details or incomplete sections.
Retrieve and distribute documents when requested by authorised colleagues.
Monitor outstanding paperwork and follow up on missing documents.
Scan, rename and upload files into the relevant systems.
Help prepare documentation for internal reviews and audits.
Follow procedures for document access, storage and confidentiality.

The Kind of Person We're Looking For

You don't need previous experience as a Document Control Assistant to apply. We'd like to meet someone who enjoys structured work, takes care with important information and understands the value of keeping documents accurate and organised.

It would help if you:

Have good attention to detail and an organised approach.
Are comfortable using computers, email and Microsoft Office.
Can follow filing procedures and work with document-tracking systems.
Communicate clearly when requesting or sharing information.
Can manage routine tasks and keep track of outstanding items.
Understand the importance of handling confidential information carefully.
Are dependable, punctual and comfortable working independently or with a team.

Previous experience in records management, data entry, administration, filing or document processing is welcome, but not required. Training will be provided on the internal systems and procedures.

Your Schedule and Availability

This is a full-time, on-site position in Washington, DC, with approximately 40 hours per week. The regular schedule is Monday to Friday, 9:00 AM–5:30 PM.

Could This Be Your Next Job?

If you enjoy keeping information accurate, working with documents and helping an office stay organised, we'd be happy to hear from you.

Send us your resume to apply for the Document Control Assistant position in Washington, DC. Previous document control experience isn't essential; attention to detail and a willingness to learn are what count.

Pay: $21.00 - $23.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off

Work Location: In person

Granite Works Co

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Document Control Assistant