Administrative Assistant

Granitepro
Full-Time | In-Office Position

Position Overview

Granitepro is seeking a highly organized and detail-oriented Administrative Assistant to support our installation and project scheduling operations.

This role plays a key part in ensuring projects move smoothly from contract to installation. The Administrative Assistant supports scheduling, documentation, cabinetry ordering, and trade coordination while maintaining excellent communication with clients and partners.

Key Responsibilities

Client & Communication Support

Answer inbound phone calls professionally and direct inquiries appropriately

Communicate with clients regarding scheduling, paperwork, and project updates

Maintain clear, timely, and professional follow-up communication

Scheduling & Job Support

Enter and update scheduling information for templates and installations

Assist in coordinating schedules with plumbers, tile installers, and other trade partners

Help ensure projects are properly sequenced and prepared prior to installation

Contract & Documentation Management

Send contracts to clients and track signature completion

Verify contract accuracy and ensure required information is complete

Maintain organized digital job files

Enter and update job data within company systems

Cabinetry Ordering & Delivery Coordination

Prepare and submit cabinetry orders accurately based on approved selections

Verify order details, measurements, and specifications before submission

Track order confirmations and estimated delivery dates

Coordinate delivery scheduling with vendors and job sites

Report discrepancies or damages promptly

Administrative Execution

Support the Operations Coordinator with task execution

Help prevent scheduling conflicts and paperwork delays

Maintain exceptional attention to detail across all documentation and data

Qualifications

High attention to detail (required) — accuracy in scheduling, contracts, and orders is critical

Strong people skills and professional communication ability

1+ year of administrative or office experience (construction industry experience is a plus but not required)

Strong organizational and multitasking skills

Comfortable learning scheduling or CRM software systems

Ability to stay calm and organized in a fast-paced environment

Problem-solving mindset and willingness to take ownership of tasks

Pay: $21.00 - $28.00 per hour

Benefits:

Dental insurance
Health insurance
Paid time off
Vision insurance

Experience:

Administrative: 1 year (Preferred)

Ability to Commute:

Sykesville, MD 21784 (Required)

Work Location: In person

GranitePro LLC

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