Job Summary
We are seeking a highly organized and proactive Executive Administrative Assistant to support our leadership team. The ideal candidate will possess exceptional office management skills, demonstrate strong communication abilities, and have experience handling diverse administrative tasks with efficiency and professionalism. This role offers an exciting opportunity to contribute to a dynamic organization committed to compassionate service.

Administrative & Operational Support

Provide high-level administrative support to the Executive Team, including the CEO/COO and office leadership
Assist with a wide range of administrative and operational tasks to support daily business functions
Prepare, update, and maintain internal documents, policies, and SOPs
Track and organize employee documentation, including performance notes and disciplinary actions

Cross-Functional Team Support

Support multiple leaders across the organization, with priorities shifting based on business needs
Assist the Executive Team, Office Manager, and other leadership as needed
Adapt to changing priorities and provide support where it is most needed week-to-week

Staff Coordination & Scheduling

Communicate updates, expectations, and operational changes to team members in a clear and professional manner
Support coordination of staff meetings and internal communications

Operations, Workflow & Customer Experience

Uphold a high standard of customer service in all patient and staff interactions
Maintain professionalism in a fast-paced clinical environment
Identify workflow gaps and communicate opportunities for improvement

Hiring & Onboarding Support

Assist with recruitment efforts including job postings, candidate screening, and interview coordination
Support onboarding processes and training coordination for new hires

Inventory & Office Coordination

Assist with inventory tracking, ordering, and supply management
Help maintain organization and operational readiness across the office

Pay: $21.00 - $22.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Experience:

Medical office: 1 year (Preferred)

Work Location: In person

Greater Maryland Pain Management

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