GreenSweep is seeking a highly organized and proactive Administrative Assistant to support the President in daily operations. This pivotal role involves managing meeting preparation, data entry tasks, and ensuring the President is equipped with the resources needed for strategic decision-making. This position is crucial in supporting the overall success and function of the organization by handling a wide range of tasks and ensuring efficient operations and accountability to company standards.

This full-time position is located at our office in Silver Spring, MD with anticipated working hours of 9:00 am to 5:00 pm Monday through Friday and reports to the President.

Position Duties and Responsibilities

The Administrative Assistant is expected to perform at a minimum the following duties and responsibilities:

Prepare materials and notes for internal and external meetings
Perform accurate and timely data entry and basic report generation in various systems (Aspire, Constant Contact, etc.)
Draft, edit, and format documents, spreadsheets, and reports
Maintain filing systems and records, both physical and digital
Track follow-ups and coordinate schedules to ensure alignment with company goals
Draft email responses and following up with clients/prospects
Assist with marketing projects (photos, videos, content creation, client gifts, etc.)
Assist with landscaping and snow contracts
Maintain discretion and confidentiality while handling sensitive information
Serve as the key administrative liaison to the President, supporting day-to-day efficiency

Required

High School Diploma
Excellent organizational skills and attention to detail
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Proficient in Microsoft Office Suite and Google Suite
Ability to learn Aspire Software and Constant Contact
Basic understanding of clerical procedures and systems, such as recordkeeping and filing
Ability to work independently, and manage multiple projects and competing deadlines
Valid driver’s license, clean driving record, and ability to be insured by company insurance carrier
Must represent the company in a courteous and professional manner

Preferred

Associate degree in business, office management, or related field
Proficient in Aspire Software
Bilingual (English and Spanish)

GreenSweep LLC is a full-service commercial landscaping firm specializing in ground care, landscape enhancements, and design/build in the DC/MD/VA area. At GreenSweep, we're committed to delivering a quality customer experience based on our core values of honesty, quality, accountability, and respect.

With humble beginnings and roots in Montgomery County, MD, GreenSweep has flourished into an award-winning leader in the local landscaping industry. We are happy to serve over 600 clients in the DMV area and look forward to serving more!

Pay: $20.00 - $23.00 per hour

Work Location: In person

Greensweep LLC

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