Full job description

Events and Operations Coordinator

Department: Events and Operations

Reports to: Events Manager

Location: Halcyon (3400 Prospect ST, NW, Washington, DC)

Type: Hybrid Full-time Exempt (Remote work up to two days per week)

Who Are We:
In our 10th year, Halcyon made a deliberate shift in our programing to focus on the markets where we believe the greatest impact can be made: Health, Climate, and EquityTech.

Since 2014, Halcyon’s fellowships for early-stage social entrepreneurs have provided space, community, and access to more than 500 fellows—infusing support at a critical juncture where many impact-driven startups fail. This support includes cultivating specific speakers, advisors, mentors, and others based on each of these key verticals. We have had a decade to build the expertise needed to foster business and leadership skills with our founders and look forward to building even more expertise in these fields as we focus our programing.

We are looking for an Events and Operations Coordinator to help drive the narrative of a pioneering social impact organization. In this role, you'll be responsible for supporting the planning, coordination, and execution of a variety of events for the organization.

You will report to the Events Manager and collaborate with various stakeholders to ensure seamless event delivery from start to finish—all while amplifying Halcyon’s mission to advance social entrepreneurship.

If you're an excellent communicator, highly organized, and thrive in a fast-paced environment, this is your opportunity to make a lasting difference.

Your Key Responsibilities

Planning and Logistics

· Assist the Events Manager with planning and executing various Halcyon events, such as internal meetings, fireside chats, partner appreciation events, alumni gatherings, or donor engagements including breakfasts and lunches.

· Track and prioritize pre and post event projects.

· Manage event logistics: inventory, setup, catering, AV, registration, and attendee management.

Event Management

· Manage event materials: invitations, agendas, registration forms, badges, and promotional content.

· Manage small events as assigned from start to finish

· Handle post-event tasks: surveys, thank-you notes, and reports.

· Collaborate with marketing teams to ensure cohesive event branding.

Operations:

· Assist the Vice President of Operations with facility, IT and HR related tasks such as meeting vendors for walk throughs, coordinating with the facilities team to ensure small projects have been done, and assisting with the capital improvement budget.

· Oversee inventory and assist in meeting the supply needs of the team.

· Administrative duties such as data entry, maintaining operational documentation, etc.

· Exhibit a positive and inclusive attitude.

Membership:

· Assist the Vice President of Operations and the Events Manager with a new membership program being launched later this year.

· Be on-site to assist members with questions, restock supplies such as coffee, etc.

Who Are You:

· 1-2 years of relevant experience in Event Management, Hospitality, or a related field.

· Self-Management and Teamwork: Ability to work independently and in collaboration with Events and Operations Team

· Organizational Excellence: Strong multitasking and organizational skills, with experience using project management software to manage multiple projects efficiently.

· Problem-Solving & Attention to Detail: Ability to anticipate issues, solve problems under pressure, and ensure flawless execution with keen attention to detail.

· Technical Proficiency: Microsoft Office Suite, and virtual event platforms (Zoom, Teams).

· Communication: Excellent verbal and written communication skills; and ability to professionally interact with vendors and key stakeholders that include clients, internal teams.

What We Offer You:

Benefits:
Annual Salary: $55K - $60K

Healthcare:
We offer competitive healthcare benefits starting from Day One, including comprehensive medical, dental, and vision coverage, ensuring our team members have immediate access to resources that promote their overall health and well-being.

Financial Security:
We prioritize financial security by offering short-term and long-term disability coverage at no cost, allowing you to focus on recovery without the stress of income replacement. Additionally, we provide a retirement plan with a matching contribution of up to 3%, empowering our team members to plan for their financial futures.

Time Away From Work:
We value the importance of time away from work and offer our team members 12 paid holidays, 3 weeks of vacation time, 5 sick days, and an additional week off from December 25th to December 31st, when the entire office is closed.

Professional Development:
We are committed to helping our team members grow and develop in their careers. From mentorship programs and skill-building workshops to opportunities for further education and training, Halcyon provides ample support for professional development and advancement.

To learn more about working with the Halcyon Team, please visit https://www.halcyonhouse.org/careers/.

Job Type: Full-time

Pay: $55,000 - $60,000 per year

Benefits:

· 401(k)

· 401(k) matching

· Dental insurance

· Health insurance

· Paid time off

Schedule:

· 8 hour shift

· Evenings as needed

· Monday to Friday

· Weekends as needed

Application Question(s):

· Please share your LinkedIn profile.

Experience:

· 1-2 years experience (Required)

Ability to Commute:

· Washington, DC 20007 (Required)

Work Location: Hybrid remote in Washington, DC 20007

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Life insurance
Paid time off
Professional development assistance
Vision insurance

Schedule:

Evenings as needed
Monday to Friday
Weekends as needed

Education:

High school or equivalent (Required)

Experience:

Event planning: 1 year (Required)
Property management: 1 year (Preferred)
IT support: 1 year (Preferred)

Location:

Washington, DC 20007 (Preferred)

Ability to Commute:

Washington, DC 20007 (Required)

Work Location: Hybrid remote in Washington, DC 20007

Halcyon

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Events and Operations Coordinator