Event Sales Assistant
Helen Olivia Flowers – Alexandria, VA

Helen Olivia Flowers is a luxury floral design studio located in Old Town Alexandria, VA, known for its lush, garden-inspired arrangements and refined aesthetic. Our team creates elevated floral experiences for weddings, social gatherings, and corporate events throughout the DC metropolitan area. We are seeking an organized and client-focused Event Sales Assistant to join our growing sales team.

This role works closely with the Design Manager, Flower Buyer, and Operations Team to ensure that every event aligns with the Helen Olivia brand and runs seamlessly from inquiry to execution.

Responsibilities

Respond promptly to client inquiries via phone and email.
Qualify leads based on event details, budget, and studio availability.
Collaborate with the Design Manager and Buyer to create profitable, on-brand proposals.
Edit and maintain client proposals and contracts.
Attend client meetings and on-site walkthroughs as needed.
Communicate all event details clearly to the Operations Team to ensure flawless execution.
Maintain organized records and correspondence for each event.
Participate in a rotating weekend schedule shared among all staff to support events and client needs.

Qualifications

Strong written and verbal communication skills.
Excellent organization, attention to detail, and follow-through.
Experience in events, hospitality, or retail sales preferred.
Proficiency with Google Workspace and CRM/proposal tools a plus.
Appreciation for floral design and the Helen Olivia aesthetic.

About You

You’re polished, proactive, and personable — equally comfortable speaking with clients and collaborating with creative teammates. You thrive in a dynamic, design-driven environment and take pride in helping bring beautiful celebrations to life.

Compensation & Schedule

Full-time position based in our Old Town Alexandria studio.
Typical schedule: Monday–Friday with occasional weekend coverage as part of the shared rotation.
Competitive hourly rate or salary commensurate with experience.
Benefits include paid time off, employee discounts, and opportunities for professional growth within a luxury floral studio environment.

Job Type: Full-time

Pay: $23.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

401(k) matching
Dental insurance
Employee discount
Health insurance
Paid time off
Vision insurance

Work Location: In person

Helen Olivia Flowers

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