Recipient of the 2023 Exceptional PeopleFirst Workplace Award by IWPL, HelloGov® is an Artificial General Intelligence (AGI) company founded by ex-Machine Learning (ML) Researchers from OpenAI, Google, and the U.S. Department of Defense (DoD), united by our shared patriotism and belief of advancing AI in the U.S. public sector to maintain global competitiveness.

HelloGov® was founded on the principles of nurturing our employees’ careers and wellness. We take pride in providing a work-life balance that stems from years of building companies in Silicon Valley. Our founders have pioneered some of the best technologies in the market and have always operated with humility and ambition. We operate with an award-winning people first mantra of:

Transparency.
Flexibility.
Work life balance.
Culture of sharing credit.
Empowering every employee, from the shop floor to the top floor.
Good company policies.
Investment in people.
Focus on ergonomics.
Fun traditions.
Benefits (Tier I Health/Vision/Dental insurance, 401K, EAP, Equity, Stipends, Investment in your wellness)
Equality in Compensation (i.e. every team member, from Junior to Executive staff, receives a Sign-On Bonus)

We are seeking an Associate Administrative Assistant to support Department of War with day-to-day execution, operations, planning, and coordination across multiple fast-moving workstreams. This role fits someone who thrives in a high-tempo DoD environment, works well with minimal direction, adapts quickly, and brings structure and follow-through to an evolving mission.

Key Attributes and Skills:

Resourceful: Able to find solutions to problems without relying on guidance. Identifies gaps, risks, and dependencies and turns ambiguity into clear action items and plans.
Accountable: Focused on results without needing much supervision
Versatile: Can comfortably shift between coordination, documentation, stakeholder support, and operational tasks as priorities change.
Collaborative: Embodies a teammate who is kind, approachable, dependable, and discreet—handles sensitive information appropriately.
DoD Experience Preferred: Familiarity with DoD systems, multi-org coordination, and onboarding/access processes is a plus.
Personnel Readiness Support: Able to assist with onboarding and clearance/security paperwork tracking and routing as directed.

This role is hands-on and foundational, helping AIRCC maintain execution discipline while scaling quickly.

RESPONSIBILITIES:

Support the other administrative assistant in executing workstreams by tracking tasks, milestones, risks, and dependencies.
Maintain schedules, trackers, and recurring status inputs for government and contractor stakeholders.
Draft executive-ready deliverables (status, readouts, decision notes, briefs) translating technical work into mission impact.
Coordinate onboarding and access readiness (accounts, tools, required training).
Assist with personnel security/clearance admin (milestone tracking, package QA, appointments/docs, routing, follow-ups) as directed.
Communicate across teams to surface blockers early and drive resolution in a high-tempo DoD setting.

DEGREE:
Bachelors

Job Type: Full-time

Pay: $61,767.00 - $75,900.00 per year

Benefits:

Dental insurance
Employee assistance program
Employee discount
Health insurance
Paid time off
Parental leave
Professional development assistance
Referral program
Tuition reimbursement
Vision insurance

Experience:

DoD: 5 years (Required)
Administrative support: 5 years (Required)

Security clearance:

Top Secret (Required)

Work Location: Hybrid remote in Falls Church, VA 22042

HelloGov

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