Overview

The Events Services Assistant performs a variety of event and conference support services. Duties include staging conference rooms, restocking common areas, and event logistics support including load-in and load out.

Responsibilities

Maintain conference rooms within IDA’s Potomac Yard facility to include ensuring the proper number of tables and chairs, adequate supplies and resources.
Prepare conference facilities for meetings to include room set-up and delivery of coffee and/or luncheons.
Support onsite caterer with food drop-off and pick-ups, in addition to setting up food tables and linen.
Provide VIPs transportation to locations within the DC Metro area. Driver should travel via the most efficient routes and comply with road regulations at all times.
Use the electronic conference scheduling system to obtain schedules and room set-up requirements.
Collaborate with Facilities Services and Conference Technical Support to ensure conference room furniture and equipment are in proper working condition.
Restock coffee, tea and beverages in all common areas, galleys, and office spaces.
Work various shifts as events require.
Escort uncleared personnel and contractors as required.
Performs other duties as assigned.

Qualifications

High school diploma or equivalent
Must be proficient in using industry standard computer equipment and software specific to duties to include Microsoft Office
Must be able to manage multiple clients and projects
Ability to follow directions and complete tasks in a timely and efficient manner
Strong written and oral communication skills to complete various administrative task
Possess excellent interpersonal skills and ability to communicate effectively with all levels of personnel
Ability to lift 45 pounds
Must successfully complete a motor vehicle history check, possess and maintain a current, valid driver's license and be subject to annual MVR screening.
Ability to obtain and maintain necessary security clearance

Why work at IDA?

Competitive salary and benefits, including diverse health insurance options, generous 10% contribution to retirement, 6 weeks 100% paid parental leave, 20 days paid time off, and relocation reimbursement.
Mission-oriented work at a non-profit that supports and protects our Nation’s warfighters; as a non-profit, IDA employees are eligible for Public Service Loan Forgiveness (PSFL).
Professional development including tuition reimbursement, internal and external trainings, and funding for researcher-pitched projects and publications.
A strong employee and corporate culture of work-life balance, including commitment to average 40-hour work weeks through flex time, partial telework options, and expectation of communication only during core business hours.
Located in Alexandria's high-tech corridor, IDA's brand new Potomac Yard facility is equipped with state-of-the-art technology, workspaces and gym.
Easy access to local dining and shopping, the Potomac Yard Metro stop and the Potomac Yard DASH bus stop. Employer contributes $300/month (IRS max) to commuter benefits.

Compensation

We support transparency, equity, and fairness in our compensation program and provide a reasonable estimate of the salary range based on data-driven market analysis for each position. While it is not typical for an individual to be hired at or near the top of the range, a reasonable estimate of the salary range for this role is $38,447 - $61,515. Individual salary within this range will be commensurate with the incumbent’s experience, unique skills and qualifications, and other relevant factors.

U.S. Citizenship is required

Ability to obtain and maintain a security clearance is required

IDA is an equal opportunity employer committed to providing a fair recruiting process and working environment free from discrimination. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability or protected veteran status.

IDA is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process or in order to perform the essential functions of a position, please send an email to employment@ida.org and let us know the nature of your request and contact information.

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Institute for Defense Analyses

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Event Services Assistant