Job Locations US-Washington, DC

Posted Date: Open Continuously

Job ID-2020-0415

Overview

LC3 solutions is seeking a Administrative Assistant to support a contract in Washington, DC. Candidate must have an active Secret Clearance.

Responsibilities

Serves as Administrate Assistant Lead to the Director
Ensures Leaderships calendars are synchronized to ensure leadership are aware of events and meetings.
Ensures the purpose of the meeting, attendees, and information are present within the body of the meeting invite.
Conducts a roll call to ensure all attendees are present (Subject to meeting location).
Updates briefings, documents for meetings as you receive them and inform leadership of any changes.
Ensures a printed daily calendar is delivered to the Director in the format specified.
Ensures travel arrangements (Mode of travel, Flight, rental car, hotel, briefing slides, etc.) are confirmed by face-to-face meeting before generating final travel arrangements.
Informs leadership when travel vouchers are ready for signatures.
Builds travel packages (orders, maps, and agenda) for leadership
Prepares and delivers travel packets 24hrs prior to travel and delivered to leadership for a face-to-face review.
Serves as special events coordinator for special events.
Ensures all personnel are informed who will be attending and that all awards are present.
Reviews technical accuracy of all documents for compliance with AR 25-50.
Prepares and updates office administrative policies and procedures as needed and informs the Directors when changes occur.
Maintains a hard-copy and digital record of policies and procedures so that they can be easily accessed.
Briefs Directors on all staff changes.
Set-up a weekly or monthly meeting with the Directors to review staff changes as they occur.
Receives, screens, and answers telephonic and personnel needing to speak
Announces telephone calls and personnel prior to them speaking or meeting with the directors
Ensures phone calls are covered when you are not present to receive them.
Ensures leadership has a government vehicle for all local travel when requested.
Ensures all mail is delivered to the appropriate section or person.
Briefs calendar and upcoming travel/events.

Qualifications:

Active Secret Clearance

Bachelor’s and 12 years of relevant experience – may substitute education and experience.
Ability to operate effectively in a high-tempo environment
Must have Defense Travel System (DTS) experience

LC3 Solutions

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