Administrative Assistant, Regulatory Affairs

LHH is seeking an Administrative Assistant to provide high-level administrative support to two Vice Presidents within the Regulatory Affairs Department at our client's location. This role requires strong organizational skills, discretion, excellent communication abilities, and the capacity to manage multiple priorities in a fast-paced, highly regulated environment. The ideal candidate will be proactive, detail-oriented, and comfortable supporting both routine administrative tasks and ad hoc projects, including legal and regulatory research.

Key Responsibilities

Provide comprehensive administrative support to two Vice Presidents in the Regulatory Affairs Department

Manage calendars, scheduling meetings, coordinating internal and external appointments, and resolving scheduling conflicts

Prepare and draft professional correspondence, presentations, and other communications on behalf of department leadership

Serve as a point of contact for internal teams, clients, and other external stakeholders, ensuring clear and professional written and verbal communication

Support ad hoc departmental projects, including coordination, documentation, and follow-up

Conduct legal research and other regulatory or business-related research as requested

Assist with meeting preparation, including agendas, materials, and minutes when needed

Maintain confidentiality and handle sensitive information with discretion

Qualifications

Associate's or Bachelor's degree preferred, or equivalent relevant experience

2+ years of administrative support experience, preferably supporting senior leadership

Strong written and verbal communication skills

Excellent organizational skills with the ability to manage multiple priorities and deadlines

Proficiency in Microsoft Office Suite

Demonstrated ability to conduct research and synthesize information effectively

High level of professionalism, discretion, and attention to detail

Key Competencies

Time management and prioritization

Problem-solving and initiative

Professional judgment and confidentiality

Collaboration and interpersonal skills

Adaptability in a dynamic, regulated environment

Pay Details: $23.00 to $25.00 per hour

Search managed by: Marissa Moore

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

LHH US

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Administrative Assistant, Regulatory Affairs