Job Summary
We are seeking a highly organized and proactive administrative assistant to support a mental health practice and serve as the first point of contact for clients and organizations interacting with the agency . The ideal candidate will possess strong communication and organizational skills. Prior experience providing administrative support in a healthcare organization is a plus.

Duties

Manage calendar scheduling and appointment coordination for clinicians.
Oversee front desk operations, including receiving and responding to mail and email, answering the telephone and visitor reception.
Handle clerical tasks such as filing, data entry, and document management.
Represent the agency at community events
Processing insurance claims, client payments, and client statements.
Assist with bookkeeping, payroll processing, and QuickBooks entries
Assist with human resources functions, including employee records.
Ensure office supplies are stocked and equipment is maintained
Completing other tasks as assigned.

Skills

Strong oral and written communication skills.
Professional phone etiquette
Excellent organizational skills with attention to detail
Ability to take initiative and work with minimal supervision.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Proficiency in QuickBooks is a plus.
Ability to handle bookkeeping tasks accurately and efficiently
Ability to handle multiple projects simultaneously and prioritize tasks effectively
This position is integral to maintaining an efficient office environment while supporting the overall success of the organization.

Pay: $20.00 - $22.00 per hour

Expected hours: 10.0 – 20.0 per week

Benefits:

Flexible schedule
Paid time off

Education:

Associate (Preferred)

Work Location: In person

Lighthouse, Inc

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