Manhattan Youth is seeking an Accounts Payable Specialist to assist the Comptroller in the day-to-day operational activities of the finance department as they relate to Accounts Payable. This position requires a strong attention to detail and excellent time management and organizational skills.

Key Responsibilities

Set up new vendors in system
Review invoices/check requests for proper authorization, documentation and mathematical accuracy
Practice effective monitoring to ensure payments are made to vendors in a timely manner
Ensure charges to appropriate expense accounts and cost centers
Accurately input key information pertaining to invoices
Provide payment reports or deposited checks
Process petty cash receipts and reimbursements
Process weekly check runs
Communicate effectively and professionally with vendors and staff on all inquiries
Process stop payments and replacement checks, as necessary
Maintain and file all accounting documents, invoices, W-9, etc.
Make copies of checks, complete deposit slips and make bank deposits
Review and resolve outstanding checks over six months
Prepare and file year end 1099s and 1096 forms
Serve as a backup with sales tax payments
Reconcile and process the business credit cards invoice each month
Prepare fiscal year end A/P accrual and prepaid journal entries and schedules for year-end audit
Provide vendor reports as requested by management
Scan paid invoices
Attach scanned invoices into accounting software
Deliver or mail checks to appropriate recipient
Assist with annual audits
Process and submit quarterly reports to the Department of Labor
Assist with the preparation of monthly Hudson River Park Trust (HRPT) reports
Provide tax exempt forms when requested
Request bids on large purchases
Process cost comparisons
Other duties as requested

Skills, Knowledge and Expertise

College degree or experience in a Finance Department
Experience with Accounts Payable a plus
Excellent verbal and written communication skills
Excellent interpersonal and conflict resolution skills
Strong organizational, analytical and recording skills
Strong computer skills – including Microsoft Office Suite (Word, Excel, Outlook, SharePoint, OneDrive)
Strong attention to detail
Able to multi-task and prioritize deadlines
Must know Excel
Professional and courteous
Satisfactory completion of skills assessment

Benefits

Paid lunch hour
Vacation Days: 15 per fiscal year
Sick Days: 7 per fiscal year
Medical, Dental and Vision Insurance
Retirement Plan
Flex Spending Account

Manhattan Youth Recreation and Resources, Inc.

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