Organization type: Mental Health Therapy Group
Location: Remote- practice based in Old Town Alexandria, VA
Employment Type: 1099 Contract- long term

Position Overview

The Administrative Assistant plays a vital role in supporting the daily operations of our mental health therapy group. This position supports clinicians, residents, and leadership by managing administrative workflows, coordinating evaluations and audits and assisting with onboarding. The ideal candidate is organized, proactive, tech-savvy, and comfortable working in a healthcare setting that values confidentiality, professionalism, and compassion. While this position is primarily remote, there will be needs for on site work in office approximately 2-3 times per quarter.

Key Responsibilities

Administrative & Clinical Support

· Prepare and manage quarterly resident evaluations (averaging 5-7 per quarter).

· Assist with semi-annual audits related to client work and compliance.

· Manage onboarding processes and required documentation for residents.

· Support overall workflow to ensure smooth daily operations.

· Write professional correspondence and internal/external communications.

Scheduling & Calendar Management

· Manage calendars using Google Calendar (and other platforms as needed).

· Coordinate and schedule meetings, supervision sessions, and events.

Client & Community Communication

· Respond to inquiries from prospective patients with professionalism and sensitivity.

· Research and identify referral providers and community resources to meet client needs.

· Co-moderate the NOVA listserv.

Technology & Systems Support

· Troubleshoot and resolve basic technology issues.

· Support staff using Google Workspace and the Council medical software system.

Financial & Administrative Oversight

· Manage subletters, including financial, administrative, and communication components.

Qualifications & Skills

· Previous experience in administrative support, healthcare, or mental health settings preferred.

· Strong organizational and time-management skills with attention to detail.

· Excellent written and verbal communication skills.

· Comfortable working with confidential and sensitive information.

· Proficiency with Google Workspace; experience with medical or practice management software a plus.

· Ability to multitask, prioritize, and work independently.

· Professional, compassionate, and solution-oriented mindset.

Why Join Us

· Work in a mission-driven mental health organization.

· Support clinicians and clients in meaningful, impactful work.

· Collaborative and supportive team environment.

· Opportunities to develop skills in healthcare administration and practice operations.

Pay: $21.00 - $28.00 per hour

Expected hours: 25 – 35 per week

Work Location: Hybrid remote in Alexandria, VA 22314

MBT

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