We are searching for an Office Administrator / Assistant to join our team. The Office Administrator /Assistant will serve as a trusted administrative support including office management, scheduling, and other
administrative activities. This position is an in-office position and
reports
to the Director of Resource Management & Compliance.

Responsibilities

General Admin duties:

Greet and screen callers and visitors and direct them to the appropriate person or area

Answer & manage general incoming calls to the firm on company phone lines - listening to voicemails and following up as needed

Managing company online faxing

Handle admin & program-related mailings (Scanning, filing, & mailing)

Handle supplies and the delivery of the company equipment

Work with Resource Director to make company office purchases as needed

Create, read, analyze, file, retrieve and organize organizational documents, invoices, and orders

Prepare monthly calendars, reports, and invoices

Organize, reserve, and oversee conference room assignments.

Coordinate lunches and dinners with business clients as directed

General office upkeep

Employee Onboarding / Ongoing / Offboarding Support:

Facilitate Employee Email, Laptop, and Access

Ordering employee business card, and employee ID cards

Support with offboarding admin tasks

Support employees by
following up with IT

Serve as support on payroll support activities

Scheduling for a few Providers:

Schedule, confirm, and reschedule appointments for our group of therapists.

Report scheduling concerns to Program Director /
Resource Mgt Director

Other duties as assigned.

Requirements

Bachelor’s degree in a relevant field; preferably healthcare

Proven work experience as an Office Assistant or Administrator (with scheduling experience). Previous experience in a doctor’s office preferred.

Knowledge & Proficiency in Microsoft Office Suite

Having a working knowledge of Medicalincs HR platform (Bamboo HR)

Excellent verbal and written communication skills; must be a people person

Very responsive & good problem-solving abilities

Knowledge of basic office equipment such as copiers, fax machines, and printers

Organizational skills and the ability to multitask are essential, as are self-motivation, critical thinking skills, and decision-making skills

Reliable transportation needed; 5 days a week in-person at our Silver Spring, MD office

Moderate degree of mental/visual stress involved. Concentrated periods of time spent using PC keyboard and viewing monitor. Will work some weekends, evenings or early hours to accommodate member needs.

Medicalincs is an Equal Opportunity Employer and does not discriminate on the basis of race, creed, color, religion, gender, sex, sexual orientation, gender identity, pregnancy, national origin, citizenship status, age, disability, medical condition, genetic information, marital status, status as a covered veteran, military discharge status, criminal records that have been sealed or expunged, arrest records not resulting in conviction or any other characteristic protected by federal, state and/or local law.

Medicalincs, LLC

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