Overview

Join our dynamic team as an Administrative Assistant and become the vital backbone of our organization’s daily operations! This energetic role offers an exciting opportunity to showcase your organizational prowess, technical skills, and customer service excellence. As an integral part of our office environment, you'll manage a variety of clerical tasks, support team members, and ensure smooth administrative workflows. Your proactive approach and attention to detail will help us maintain a productive, efficient workplace where everyone can thrive.

Responsibilities

Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
Perform data entry and maintain accurate records using spreadsheets, Microsoft Office, Google Workspace, and other productivity software
Coordinate calendar management and schedule appointments or meetings for team members and clients
Handle clerical duties such as filing, proofreading documents, and processing correspondence with precision
Support bookkeeping activities using QuickBooks or similar accounting software to assist with invoicing and expense tracking
Provide exceptional customer support by responding promptly to inquiries via phone or email and maintaining positive client communication
Assist with office management tasks including supply inventory, organization of files, and general administrative support to ensure operational efficiency

Requirements

Proven office experience with strong computer literacy in Microsoft Office Suite (Word, Excel) and Google Workspace tools
Demonstrated proficiency in data entry, filing systems, and document proofreading
Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
Strong communication skills, including phone etiquette and client interaction in bilingual settings (fluency in additional languages is a plus)
Experience with multi-line phone systems, front desk operations, and customer service roles such as medical receptionist or personal assistant is highly desirable
Technical proficiency in office management software like QuickBooks along with general computer skills for productivity software use
Ability to handle confidential information discreetly while maintaining high levels of accuracy and attention to detail
Prior clerical experience combined with excellent time management skills to meet deadlines consistently

Embark on a rewarding career where your organizational talents will shine! We’re committed to fostering an inclusive environment that values your contributions while supporting your professional growth. Join us today and be part of a vibrant team dedicated to excellence!

Pay: $27.25 - $32.82 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee discount
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Referral program
Retirement plan
Tuition reimbursement
Vision insurance

Work Location: In person

NATIONAL INDIAN HEALTH BOARD

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Administrative Assistant