Positions Available: 1
Type of Work: Contract, Part-time

Hours: Approximately 20 Per Week

Duration: Thru March 31, 2026
Reports To: The Center Program Manager
Location: Primarily remote, with occasional travel required for in-person meetings and events
Benefits: This is a contract position and therefore does not include a benefits package.

Position Overview:

The Part-Time Administrative Assistant will provide administrative and operational support to NMAC’s Directors and the Center to End the Epidemic. This consultant will help ensure the smooth day-to-day functioning of internal operations, including scheduling, documentation management, and coordination across team activities. The ideal candidate is detail-oriented, tech-savvy, and capable of managing multiple priorities with professionalism and discretion. Working closely with The Center’s leadership and staff, the Administrative Assistant will streamline internal workflows and contribute to the overall efficiency of the department.

Key Responsibilities:

Coordinate internal and external meeting scheduling across multiple staff calendars.
Manage and organize digital files and folders (SharePoint, Basecamp) for technical assistance and training projects.
Provide real-time and recorded notetaking, formatting, and summary preparation for program meetings.
Assist in developing and finalizing agendas, reports, and formatted deliverables.
Support The Center’s leadership with special administrative projects as assigned.
Support directors with the timely submission of expense and travel reports.
Other tasks as assigned.

Qualifications:

Strong administrative and organizational skills with attention to detail.
Proficiency in tools such as Microsoft Office, SharePoint, Zoom, and Basecamp.
Experience in notetaking, scheduling, and document preparation.
Strong written and verbal communication skills.
Experience working in the nonprofit or public health sector is preferred.
Ability to handle confidential information with discretion.
Intermediate/Advanced bilingual Spanish preferred.

Diversity and Inclusion Statement:

At NMAC, we lead with race and believe that diversity is a source of strength and innovation. We are committed to building a team that reflects the rich diversity of the communities we serve, including those disproportionately impacted by HIV. We strongly encourage individuals from historically marginalized and minoritized communities to apply, including but not limited to:

People living with HIV
LGBTQ+ individuals
Racial and ethnic minorities
Individuals from economically disadvantaged backgrounds
People with disabilities
Youth leaders

Even if you don’t meet every qualification listed, we encourage you to apply if you are passionate about this work and believe you bring valuable skills and experiences. We recognize that diverse perspectives, lived experiences, and non-traditional career paths can contribute to meaningful contributions to our organization. We welcome the opportunity to explore how your unique background can enhance our work.

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Administrative Assistant