Job Title: Admin Assistant

Location: Fairfax, VA

Job Type: Contract

Pay rate: $17.34 per hour on W2.

Newkleo is hiring an Admin Assistant for one of their clients in Fairfax, VA

Duties and Responsibilities:

Assists staff who are responsible for certifying and recertifying clients for affordable housing programs.
Notifies housing services specialists of discrepancies and program violations that are found during monthly system verifications.
Maintains excel tracking sheets of monthly system verifications. I
Assists with correspondence to public agencies requiring verification of applicant data.
Covers the front desk, Answers telephone, takes messages, responds to inquiries that require referencing a variety of sources and utilizing knowledge of the department/county operation including status of transfer or reexamination. Makes referrals to housing services specialists and other agency members.
Participates in scheduling and assisting with orientation sessions for applicants, tenants, owners, volunteer groups and other interested parties. Prepares information packets to be distributed at briefings or mailed upon request.
Assists with organizing files for retention and retrieval.
Updates internal policies and procedures as it relates to general administrative functions.
Organizes paper and electronic documents. Performs daily retrieval and re-filing of electronic files.
Performs data entry functions. Retrieves and sends faxes via secure fax. Scans and files documents.
Researches cost and orders program supplies and equipment.
Maintains form stock, updates text on forms as necessary and coordinates printing requests.
Trains administrative staff or helps on usage of new or existing forms and equipment (such as telephone system, voicemail, e-mail, software, printers, facsimile and copiers).
Assists with typing and distribution of correspondence and mail outs. Copies and distributes incoming and outgoing correspondence. Distributes internal mail as required.

Physical Requirements

Ability to read information on a computer monitor; effectively communicate; operate keyboard-driven equipment and computer.
All duties performed with or without reasonable accommodations.
Work is generally sedentary in nature; however, incumbent is required to frequently move about to perform office work such as accessing files, attending meetings, making presentations, operating general office equipment, and performing other essential job duties; may be required to move items up to approximately 15 pounds in weight..

Skills Required:

Inputs simple or occasional PRISM entries, with review of supervisor (e.g., simple Knowledge of a variety of standard office procedures.
Knowledge of specific unit terminology.
Knowledge of work done in related departments.
Ability to read and comprehend relevant documents.
Ability to process and integrate simple data.
Ability to establish and maintain effective working relationships with both external and internal contacts.
Ability to perform inquiries in CASPS and/or FAMIS.
Understanding of the basic PRISM functions.
Ability to perform inquiries (e.g., check personnel data) in PRISM.
Basic skills in the use of Microsoft Word.
Basic skills in the use of applicable Microsoft software.
Some experience in providing administrative support. T&A).
Types forms, updates personnel data, sets up agency personnel files, prints out and distributes personnel documents, and files critical records (e.g., performance evaluations, PARS).
Notifies all participants of meetings and other functions in advance.
Schedules routine meetings.
Produces and electronically distributes simple documents (e.g., flyers).
Maintains a system for tracking the progress of work.
Orients new employees on procedures and systems.
Performs alpha and/or numeric filing.
Performs simple screening and sorting of mail.
Responsible for sending dated material.
Refers calls, greets visitors, gives standard information in response to phone or in-person inquiries, and acts as back up to other administrative positions.

Experience Required:

Any combination of education, experience and training equivalent to high school graduation and 2+ years of experience providing administrative support in the assigned functional area(s) Intermediate to advanced admin skills
Comfortable with data systems, compliance, and multitasking.
Able to work independently

Work hours:

8:00 AM to 4:00 PM
WORK SCHEDULE / WORKING CONDITIONS Hours per Week: 40 This is an onsite position

About Us:

We are specialized in recruiting and deliver the best professional talent of industry, and we are committed to deliver best experience for our clients and job seekers. With over two decades of experience in the recruitment industry, we proudly help you to find the next job that matches your professional skills. Our team understands your needs or requirement before starting the recruitment, that enables to find the high quality of talent with high success rate of talent delivery, keeps us continue to be the best in the industry.

#NWKNonIT

Job Type: Contract

Pay: $17.34 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Vision insurance

Ability to Commute:

Fairfax, VA 22030 (Required)

Work Location: In person

Newkleo LLC

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