Overview
We are seeking a dynamic and highly organized Operations Assistant to join our team! This vital role offers an exciting opportunity to support daily office functions, streamline administrative processes, and ensure smooth operations across departments.

The ideal candidate is a team player with strong academic credentials, effective communication skills, keen attention to detail, and the ability to juggle multiple projects simultaneously. We care deeply about our clients and achieving great results, and want someone who is equally committed.

The position requires someone who is organized, confident, able to work independently, and who has a positive "can do" attitude. Strong computer skills are a must (see Qualifications), as are excellent written and verbal communication skills. Previous office experience required.

Job duties are diverse and include providing administrative support to ensure efficient operation of our office. The job involves exercising sound judgment and taking pride in tackling projects in a creative, practical, and value-added manner.

Responsibilities:

(1) Office Management

Coordinate, maintain, and manage legal practice management platforms including Office 365, WestLaw, Lexis, and billing platforms.

(2) Data Entry, Record Keeping, and Multi-Platform Support

Accurately input, update, and maintain data across internal databases
Organize and manage electronic and physical filing systems
Utilize and support multiple web-based and software platforms

(3) Financial Tasks

Assist with bookkeeping, including expense tracking and record maintenance
Prepare spreadsheets and support basic financial reporting

(4) Administrative Support, Office Coordination, and Project Support

Manage day-to-day office operations and administrative tasks
Coordinate and handle incoming and outgoing communications
Monitor, order, and maintain office supply inventory
Provide ongoing support to staff across departments
Organize and coordinate weekly firm lunches and events
Provide support for specific projects assigned

(5) Team Collaboration

Communicate effectively with team members to ensure smooth workflows
Provide direct support to the Managing Partner and COO primarily

Qualifications:

The ideal candidate has an undergraduate degree, is a team player with strong organization skills, effective communication skills, keen attention to detail, the ability to juggle multiple projects simultaneously, and the ability to work independently. Strong computer skills (particularly with Microsoft Office and familiarity navigating and working with financial spreadsheets) are a must.

2-3 years previous office experience or more
As an office manager or assistant, or in a related role
Mastery of the following programs:
Microsoft Office Suite and 365, Adobe Acrobat Pro, SharePoint & Mac OSX
Ability to prioritize and multitask while meeting tight or short-notice deadlines
Superb written and verbal communication skills
Detail-orientation, tremendous organization, and flexibility
Positive attitude and ability to work well in groups or teams

To apply, please submit your resume and a brief cover letter to dblake@oandzlaw.com. The office is located in Tenleytown, DC, one block from the metro. Compensation is commensurate with experience.

Oppenheim + Zebrak, LLP is an equal opportunity employer that hires and employs individuals regardless of age, race, color, religion, national origin, disability, sexual orientation, gender identity or expression, marital status, or other considerations prohibited by federal or District of Columbia law.

Pay: From $28.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Experience:

Law office: 1 year (Preferred)

Ability to Commute:

Washington, DC 20016 (Required)

Work Location: In person

Oppenheim + Zebrak, LLP

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Operations Assistant