JOB SUMMARY

As a member of the executive team, the Special Assistant serves as advisor to the Executive Official, having both internal and external responsibilities ranging from implementing the organization's strategic priorities to advising the Executive Official on controversial issues and matters having policy and programmatic impacts. The Special Assistant exercises a high degree of judgment in making major decisions regarding project priorities, and the order in which to accomplish them; and assuring that the organizational needs are met, and objectives and overall goals are achieved.

DUTIES AND RESPONSIBILITES

The incumbent will plan, develop and coordinate special assignments and projects. Study, coordinate and recommend resolution of major short- and long-term management and operational problems, which have surfaced that are not systematic in nature. Oversees and coordinates management projects, ensuring that projects are carried out in a timely manner, and in accordance with established policies and procedures. Develops and/or facilitates improvement projects with objectives and tasks, establishes completion timelines, and monitors implementation. Troubleshoots, investigates and provides recommendations on complex and politically sensitive issues and problems relative to organization services, activities, and initiatives. The incumbent will advise the Executive Official on current activities and information that may affect the organization's functions. Actively, participates in decision-making meetings concerning organization operations, goals and objectives to successfully accomplish its mission. Develops sources of information; identifies policy matters; coordinates and/or performs in-depth analyses of critical issues; analyzes the consequences of adopting various proposals and policies; and forecasts developments potentially affecting administrative services and activities. Develops options and alternatives; coordinates findings and recommendations with other interested/affected parties; and, as necessary, prepares and delivers written and oral presentations.

The incumbent will conduct extensive research on best practices, policy issues, and resources to guide and inform on the development of major projects. Conducts research and fact-finding investigations; and analyzes, interprets and documents projects. Personally, handles complex management, administrative and operational problems that are presented to the Executive Official on a day-to-day basis, some of a sensitive and confidential nature. Supports the Executive Official in the assessment of management and administrative problem matter issues that surface. Assesses management and administrative problems and issues that surface, and based upon the assessments made identifies actual or potential problem areas. Develops, recommends and implements policies for corrective actions necessary to remedy deficiencies. Independently, collects, interprets and analyzes data from management studies which are specific and unique to directives, and for which no precedent studies/analyses have been conducted. Designs, formats and evaluates organization strategies to accomplish an integrated, comprehensive review and analysis. Develops analytical and special reports to forward to other officials containing the Executive Official's personal views, plans, or commitments. Develops a mechanism to product fact sheets, and other statistical data on organization's operations in response to requests from outside organizations.

QUALIFICATIONS AND EDUCATION

Specialized Experience: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

Licenses and Certifications

None

Working Conditions/Environment

Work is normally performed in an office environment.

Other Significant Factors

Tour of Duty: Monday - Friday; 8:30AM-5:00PM

Plan, Series, Grade:CS-0301-14

Promotion Potential: No known promotional potential

Duration of Appointment: This is an Education Service (ES), “At-Will” Appointment. All positions and appointments in the Education Service serve at the pleasure of the appointing authority and may be terminated at any time with or without cause.

Collective Bargaining Unit (Non-Union): This position is not covered under a collecting bargaining agreement.

Position Designation: In accordance with Chapter 4 of the D.C. personnel regulations, Suitability, this position has been deemed Security-Sensitive. Accordingly, the incumbent will be subject to pre-employment checks (criminal background checks, consumer credit check, traffic record checks, and drug screenings, if applicable) as a condition of employment, and will be subject to periodic criminal background checks for the duration of your tenure.

Residency Preference: Applicants claiming “Residency Preference” will be required to maintain residency in the District of Columbia for a minimum of seven (7) years. Failure to do so may result in forfeiture of employment.

EEO Statement: The District of Columbia Government does not discriminate or retaliate in employment on the basis of race, color, religion, sex, pregnancy, gender identity and expression, national origin, family responsibilities, political affiliation, sexual orientation, marital status, homeless status, disability, genetic information, age, membership in an employee organization, participation in a legally protected activity, parental status, matriculation, personal appearance, credit information, status as a victim or family member of a victim of domestic violence, sexual offense, or stalking, military service, or other non-merit factor.

OSSE Dept of Transportation

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