Overview
Passerine Vintage Rugs is an online retail shop selling hand-made vintage and antique rugs, located in Washington. D.C. The Operations Assistant will support core business operations including inventory management, office organization, shipping, and vendor coordination and communications. The Operations Assistant will be expected to operate most assigned tasks independently and as driven by the demands of the business. This will likely require 1-3 tasks throughout each week, which can largely be scheduled around the applicant's availability (weekdays or week nights), making this a perfect, reliable, and flexible side-hustle.

Strong preference will be given to anyone who lives or works in or near DC to make multiple trips to the storage facility feasible for the long-term. Candidates must be strong and comfortable carrying heavy rugs and packages (anywhere from 7 - 65 lbs) up and down stairs and into cars. Excellent communication, organization, and project management skills are essential. A strong photography background is a plus, if the candidate is interested in eventually taking on product photography tasks (beginning late spring 2025), but this is not required.

This is a great opportunity for anyone interested in gaining more experience in running a small business, operations management, or the home furnishings space. An active drivers' license, access to a car for running business-related errands, and excellent professional character references are essential.

Reimbursement

In addition to an hourly wage, the assistant will receive reimbursement for (1) car mileage and (2) quarterly retention bonuses. Employees will receive retention bonuses of an additional $1000 per 90 days of work, to reward exemplary performance and dedication to the business. I'm looking for a minimum of a 10 month commitment -- I don't want to hire for this role again in 2025!

Operations Duties

Unwrap, organize, and label new inventory upon arrival
Enter necessary information into mobile inventory management system
Coordinate product hand-offs with DC- and Northern VA-based vendors and customers in a timely manner as needed (using applicant's car)
Travel to storage unit as required to unload and organize rugs, or to wrap rugs that have sold (3x a week maximum)
Coordinate Delivery driver pick-up for rugs ready to shipment
Coordinate other one-off errands or administrative requests with rug store owner as needed
Manage any facility needs (ordering more shipping supplies, light cleaning)
Manage email communications as necessary with customers and vendors

Photography Duties [optional, additional to the 2-10 hrs a week, beginning late Spring '25]

Provide 8-12 photos taken with a professional camera (not smartphone) and shot in natural light
Photoshop and edit photos as necessary to accurately reflect color and quality of products
Upload photos at quality appropriate for website use to dropbox within 7 days of rug receipt
Edit cover photo to 3:4 ratio with white background
Describe product colors for website listing

Requirements

Active drivers license and car required.
Physically able to carry rugs and packages ranging from 5 - 65 lbs, including up stairs and loading in/out of cars
Detail-orientation and excellent communication skills required
Experience managing detail-oriented tasks according to stated policies/procedures required
Proven experience supporting business operations and/or logistics preferred
Interest in home furnishings, interior design preferred
Exemplary planning and time management skills
Comfort working with web and mobile applications (inventory management, shopify) as the job requires
Strong verbal and written communications skills

Job Types: Part-time, Contract

Pay: $24.00 - $35.00 per hour

Expected hours: 1 – 10 per week

Benefits:

Employee discount
Flexible schedule

Schedule:

Choose your own hours

People with a criminal record are encouraged to apply

Application Question(s):

Do you have an active drivers license and access to a car to perform job-related duties?

Work Location: Hybrid remote in Washington, DC 20003

Passerine Vintage Rugs

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