Reports To: Director of Corporate Support
Department: Human Resources
Schedule: Full-time
Location: Office-based

Job Summary:

The Corporate Support Assistant is responsible for supporting daily office operations by managing administrative functions, assisting in IT and HR tasks, and helping facilitate interdepartmental coordination. This role is critical in maintaining a productive, organized, and efficient work environment across the organization.

Key Responsibilities:

Office Administration & Operations

Manage overall office operations and ensure efficiency and organization.
Maintain and track office supplies and inventory for cost-effective replenishment.
Coordinate office equipment maintenance and resolve technical issues as needed.
Provide basic IT support companywide (Outlook, iPhone, iPad, MacBook, Microsoft Office).
Manage IT software and perform asset tracking and inventory updates.
Receive and distribute packages and incoming deliveries.
Oversee company vehicle fleet, including scheduling maintenance and repairs.
Maintain and manage all leased devices.
Manage conference room scheduling and calendars.
Monitor and maintain Ring doorbell camera systems.
Coordinate office maintenance and enforce security procedures.
Assist with planning and execution of office events.
May require lifting 25-35 lbs.
Provide administrative support to various departments as needed.
Participate in and support additional projects as assigned.

HR & Employee Support

Assist with onboarding and offboarding processes, including workstation setup and equipment collection.
Manage anniversary gift purchasing.
Coordinate the VIP Pin Program.
Assist with general HR tasks and duties when needed.

Operations Support

Manage and distribute employee uniforms and maintain inventory records.
Prepare and distribute startup kits.

Qualifications & Skills:

High school diploma or equivalent required; some college preferred.
Prior experience in office administration or support roles.
Proficiency with Apple products (iPhone, iPad, MacBook).
Strong organizational and multitasking abilities.
Proficient in Microsoft Office Suite (Outlook, Word, Excel).
Strong written and verbal communication skills.
Ability to work independently and as part of a team.
Knowledge of HR, IT, or finance operations is a plus.

Job Type: Full-time

Pay: $25.00 per hour

Expected hours: 40 per week

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Schedule:

8 hour shift

Ability to Commute:

Potomac, MD 20854 (Required)

Work Location: In person

Pioneer, LLC

Latest Jobs

Corporate Support Assistant