Job Title: Administrative Assistant

Location: Potomac MD
Schedule: Full-Time
Compensation: $35,000.00-$40,000.00

About the Role

REMAC is seeking a reliable and detail-oriented Administrative Assistant to support daily office operations and executive-level administrative tasks. This role is ideal for someone who is organized, proactive, and comfortable managing multiple small responsibilities efficiently.

The Administrative Assistant will help maintain organization across scheduling, communication, inventory management, and recruiting coordination. This position requires discretion, professionalism, and strong follow-through.

Responsibilities

· Manage executive scheduling, including personal appointments and calendar coordination

· Coordinate recruitment logistics, including candidate communication and interview scheduling

· Monitor designated email inboxes for bid opportunities and organize relevant materials

· Manage voicemails and provide organized summaries

· Coordinate executive travel arrangements and related logistics

· Oversee general office purchasing

· Coordinate pharmacy refills and maintain organized medication schedules

· Maintain office equipment functionality (printers, electronics, and related supplies)

· Track and manage office and safety inventory (vests, hard hats, office supplies, etc.)

· Maintain organized physical records (important folders and binders)

· Coordinate vehicle maintenance appointments

· Assist with miscellaneous administrative tasks to support daily operations

Qualifications

· Proficient in Microsoft Excel (data entry, basic formulas, organizing spreadsheets)

· Proficient in Microsoft Word (document formatting, professional correspondence)

· Strong familiarity with Microsoft Outlook (calendar management and email organization)

· Typing speed of at least 70+ WPM with accuracy

Strong organizational skills and attention to detail
Ability to manage multiple tasks at once
Excellent written and verbal communication skills
Comfortable drafting professional emails
Ability to handle confidential information with discretion
Reliable, punctual, and responsive

How to Apply

Please submit your resume to alyta@remac.com.

Job Type: Full-time

Pay: $35,000.00 - $40,000.00 per year

Benefits:

Health insurance
Paid time off

Work Location: In person

RemacUSA, Inc.

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