Company Overview
Remington Property Management is a Baltimore-based company specializing in the management of both commercial and residential properties. We are dedicated to providing exceptional service and maintaining the highest standards in property management.

Job Summary
We are seeking a detail-oriented and energetic Accounting Clerk/Administrative Assistant to join our team. This role offers an exciting opportunity to support our financial operations through precise data entry, account reconciliation, and administrative tasks. The ideal candidate will thrive in a fast-paced environment, demonstrating strong organizational skills, technical accounting knowledge, and a passion for accuracy.

Responsibilities

Manage accounts payable and receivable processes using various financial software such as QuickBooks and Appfolio.
Perform data entry of invoices, payments, and financial transactions with high accuracy and confidentiality.
Reconcile general ledger accounts, balance sheets, and bank statements to ensure financial integrity.
Assist with journal entries, account analysis, and month-end closing activities following GAAP (Generally Accepted Accounting Principles).
Support budgeting efforts by preparing spreadsheets and conducting Excel data analysis for financial planning.
Handle customer service inquiries related to billing, payments, and account information promptly and professionally.
Communicate with the property management team regarding tenant account discrepancies, missing payments, subsidy issues, and other accounting-related matters.
Assist with accounts payable and accounts receivable, bank and account reconciliations.
Record tenant payments and other property-related transactions.
Maintain accurate accounting records for multiple properties and entities.
Review invoices for the appropriate property, account coding, approvals, and supporting documentation.
Assist with preparing checks and electronic payments.
Maintain vendor records, including W-9s and payment information.
Maintain organized electronic and physical accounting records.
Assist the Controller and property management team with monthly reporting and other accounting projects as needed.
Assist with tenant account reconciliations and research discrepancies as needed.
Assist with tenant move-out and account closeout procedures, including reviewing outstanding balances, credits, deposits, and final charges.
Assist with processing tenant chargebacks and pass-through charges, ensuring expenses are properly documented and allocated to the appropriate tenant.
Assist with recording, tracking, and reconciling tenant subsidy payments.
Review tenant subsidy accounts and assist with updating payment adjustments, changes, and outstanding balances.
Assist with identifying and researching discrepancies between expected and received subsidy payments.
Assist with the monthly review and posting of tenant late fees in accordance with lease terms and company procedures.
Assist with delinquency and late rent collection.
Assist with maintaining accurate tenant ledgers and supporting documentation for charges, payments, credits, and adjustments.

Requirements

Minimum 1 year of accounting, bookkeeping, accounts payable/receivable, or property management accounting experience preferred.
Proven experience in accounting or finance roles with familiarity in corporate and governmental accounting practices.
Strong knowledge of GAAP standards, double-entry bookkeeping, journal entries, debits & credits, and account reconciliation procedures.
Excellent numeracy skills combined with attention to detail for accurate data entry and account analysis.
Ability to handle confidential information discreetly while maintaining high ethical standards.
Experience with financial concepts including budgeting, credit analysis, and account management is preferred.
Competency in Microsoft Office Suite—especially Excel—for data analysis and reporting purposes.
Strong organizational skills with the ability to prioritize tasks effectively in a dynamic environment.

Join our team to contribute your expertise in accounting systems while supporting our property management operations!

Pay: $41,500.00 - $45,500.00 per year

Benefits:

Paid sick time
Paid time off

Application Question(s):

Do you have account reconciliation experience?

Education:

Associate (Required)

Experience:

QuickBooks: 1 year (Preferred)
Microsoft Excel and Outlook: 1 year (Required)
Appfolio or another widely used Property Management software: 1 year (Preferred)
Accounting: 2 years (Required)

Work Location: In person

Remington Property Management

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