Administrative Assistant

Part-time (20 hours/week guaranteed)
$20/hour
Supervisor: Pastor and Church Finance Chair
Hybrid worksite: negotiable on-site hours (8 hours required on-site per week)

Saints James United Methodist Church is a radically welcoming United Methodist Church on the West End of Alexandria. We are hiring a part-time administrative and finance assistant to support our community as it grows to meet the needs of our neighbors on the West End of Alexandria.

Responsibilities

Church Administration

-Maintain well-organized hard-copy and virtual administration files.

-Maintain and track membership and donation records and create reports as needed

-Manage general info email account and respond to inquiries in a timely manner

-Manage church calendars

-Coordinate with contractors, vendors, and ministry partners.

-Conduct inventory of church consumables, place and receive orders, and manage storage of consumables

-Operate, clean regularly, schedule maintenance as needed, and/or recommend service for all church equipment including copiers, computers, printers, etc.

-Use cloud-based church database systems to maintain church statistics (attendance, giving, online viewing, etc).

-Coordinate and support meetings and events as needed

-Assist in preparation of materials for annual reports

-Liaise with food pantry partners to support West End Food Pantry efforts.

Financial Administration

-Maintain well-organized hard-copy and virtual financial files

-On a weekly basis, collect and deposit all monetary offerings, and record all funds received

-Using cloud-based system, upload copies of expenses and invoices paid using church systems

-Prepare checks for all funds and mailing/distribution of paid checks/invoices once signed

-Monitor and pay invoices online.

-Liaise with Bookkeeping company to provide information and support as needed

-Ensure vendors are compliant with church payment procedures

Position Requirements

-High School diploma required, associate’s or bachelor’s degree preferred.

-Previous administrative experience, ideally in a church or non-profit setting preferred.

-Independent worker, collaborative thinker.

-Excellent written and verbal skills

-Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment, Google Suite, cloud-based computing. Familiarity with Macs helpful.

-Ability to maintain confidentiality and handle sensitive information with discretion.

-Flexibility to manage the weekly demands of day-to-day life in a church with an active missional ministry and multiple ministry partners.

-Willingness and ability to develop new processes or learn new software to improve the efficiency and effectiveness of the church.

Helpful Proficiencies

-Spanish, Dari, or Pashto

-Realm/ACS Church Management Software

-Background in finance, accounting, or business

-Confidence editing ProPresenter

Employment contingent upon applicant passing criminal background and reference checks.

To apply, send cover letter and resume to alyssa@sjumc.net

Job Type: Part-time

Pay: $20.00 per hour

Expected hours: 20 per week

Benefits:

Flexible schedule

Work Location: In person

Saint James UMC

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