Description:

The Facilities & Operations Assistant supports the daily functioning of the organization’s buildings, equipment, and operational processes. This role ensures a clean, safe, efficient, and well-maintained work environment by assisting with facility upkeep, operational coordination, vendor management, and administrative support. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced, service-oriented environment.

Key Responsibilities

Facilities Support

Assist with the daily inspection, maintenance, and upkeep of the facility, including common areas, offices, meeting rooms, and storage spaces.
Monitor and restock supplies such as cleaning products, office essentials, and building materials.
Basic handyman tasks such as replacing light bulbs, assembling/disassembling furniture, hanging portraits, decorations and troubleshooting minor equipment issues.
Maintain cleanliness and organization of facility areas in coordination with custodial teams.

Operations Support

Assist in coordinating day-to-day operational needs, including meeting room setup, office moves, and inventory management.
Maintain accurate records of facility assets, equipment, and supply levels.
Operate a company vehicle to complete morning or afternoon pickup/drop-off routes for employees.

Vendor & Maintenance Coordination

Submit and track maintenance requests, ensuring issues are resolved promptly.
Coordinate with external vendors such as cleaners, repair technicians, security, and building management.
Monitor service schedules and follow up on outstanding work orders.

Administrative & Clerical Duties

Assist with tracking invoices, vendor contracts, and purchase orders.
Support internal communication regarding facility updates.

Requirements:

Qualifications

High school diploma or equivalent.
Bilingual in English and Spanish
Valid driver license with clean record.
1–2 years of experience in facilities, operations, office administration, or a similar support role.
Basic handyman skills, including ability to perform minor repairs.
Strong organizational and time-management skills.
Excellent communication and customer-service skills.
Ability to lift 30–50 lbs and perform physical tasks as needed.
Proficiency with email, spreadsheets, and work-order or ticketing systems (optional but preferred).
Possesses a positive, solution-oriented attitude and a willingness to assist with any task necessary to support facilities and operational needs.

Key Competencies

Attention to detail
Reliability and accountability
Problem-solving skills
Ability to multitask
Team collaboration
Customer Service Orientation

Sanabria & Associates, PLLC

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Facilities & Operations Assistant