Position Overview

The Assistant Registrar supports the integrity of membership records and the Scouting America database by reviewing applications, verifying documentation, and entering data accurately. This role requires strong administrative skills, attention to detail, and familiarity with registration procedures. Additional duties include attending meetings, responding to inquiries, and supporting general office operations.

Responsibilities

Support the registration processes for youth and adult members
Review and verify membership applications for completeness, fees, and signatures
Maintain accurate records in the council’s registration system in accordance with the Scouting America Registration Guidebook
Assist with transfers, renewals, and position changes
Ensure compliance with Scouting America’s registration policies and internal controls for record retention and document destruction policies
Generate membership and system reports
Process cash receipts via the POS system, issue field receipts when needed, and make daily cash deposits
Reconcile membership batches daily
Assist with incoming mail and provide receptionist coverage during breaks and PTO

Education

A high school diploma or a GED is required
College coursework or an associate’s degree is preferred

Qualifications

Ability to handle confidential information responsibly
Experience with data entry or administrative systems
Strong organizational and communication skills

Skills

Ability to work independently and collaboratively
Excellent organizational and multitasking abilities
Proficiency with online database systems
Skilled in Microsoft Excel and Word
Self-motivated and able to plan ahead
Friendly and customer-service oriented
Scouting experience or knowledge is a plus

Benefits

All councils are equal opportunity employers and offer a competitive salary, based on the council’s geographic location. Professional Scouting offers benefits, including major medical, prescription coverage, dental, vision, life insurance, long-term disability, accidental death, a retirement plan, and compensation for authorized and approved business-related expenses, including phone and mileage reimbursement. We also offer a generous vacation policy and holiday observances.

Salary or Salary Range: $20-$22/hour

Use Google Chrome or Firefox when applying. Please keep your manager and SE informed of your resume submission and interest in this position.

Refer to this link for BSA career information: https://www.scouting.org/careers/working-with-us

https://hrgateway.intranet.mybsa.org/wp-content/uploads/sites/5/BSAinfo/talent_mgmt/pdf/Profession-with-a-Purpose-Flyer-2021.pdf

How to Apply: Please send your resume to michelle.windsor@scouting.org

Use Google Chrome or Firefox when applying. Please keep your manager and SE informed of your resume submission and interest in this position.

Refer to this link for BSA career information: https://www.scouting.org/careers/working-with-us

https://hrgateway.intranet.mybsa.org/wp-content/uploads/sites/5/BSAinfo/talent_mgmt/pdf/Profession-with-a-Purpose-Flyer-2021.pdf

Scouting America

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Assistant Registrar