Job Title: Work Control Coordinator

Department: Operations

FLSA Status: Non-Exempt

Spectrum Management, LLC has been serving the Washington, D.C. metropolitan area for over 24 years and provides a comprehensive array of services that include construction management, facilities management and real estate development services. Spectrum Management is seeking a Work Control Coordinator to support company clients by maintaining office systems and office operations for one of our Washington, D.C. locations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Assists Tenants, Project Managers and Chief Engineers on a daily basis.
Greets and provides excellent customer service to clients and visitors.
Responds to routine questions and requests for information.
Answers, screens, and directs incoming calls to the appropriate individual.
Creates Task Orders for Contracting Officers and tenants and closes them out once work is completed.
Distributes work orders and closes out all work request tickets.
Manages and inputs information for Micromain.
Works with preferred vendors on obtaining the best price, researching other vendors for best pricing, and working with the vendors on returns/service issues.
Maintains invoices for the tenants, Contracting Officers and contractors.
Creates and maintains all monthly deliverables, and distributes morning and daily reports.
Maintains attendance records and schedules.
Maintains all certificates of insurance and sub-contracts.
Generates all preventive maintenance reports on a monthly basis.
Maintains necessary reports for Accounts Payable.
Maintains a secure office filing system.
Other duties as assigned.

QUALIFICATIONS:

REQUIRED EDUCATION, EXPERIENCE and/or CERTIFICATIONS:

High school diploma or GED
At least one year of relevant office management/administrative experience
3+ years of experience with data entry, sorting and reporting using Excel (formulas, formatting, etc.)
3+ years of experience with Microsoft Office Suite

PREFERRED EDUCATION, EXPERIENCE and/or CERTIFICATIONS:

Associates Degree.
Experience with Micromain, Salesforce, Flowpath
Facility/Building services experience a plus.

COMPETENCIES:

Proficiency with all Microsoft Office products
Ability to analyze and synthesize information
Ability to learn quickly
Excellent organizational and time management skills
Strong attention to detail
Ability to identify errors and inconsistencies
Ability to work independently or as part of a team
Exceptional oral and written communication skills

· Standard hours for this position are Monday – Friday, 8:30 am – 5:00 pm

· To Apply: Please submit a cover letter and resume.

Spectrum Management is an Equal Opportunity.

Job Type: Full-time

Pay: $21.40 - $24.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Life insurance
Paid time off
Parental leave
Professional development assistance
Referral program
Retirement plan
Tuition reimbursement
Vision insurance

Schedule:

8 hour shift
Monday to Friday

Application Question(s):

Please list the relevant Work Order Management Systems you have have experience utilizing.
Are you currently a Washington, D.C. resident?

Education:

High school or equivalent (Required)

Experience:

office management/administrative: 1 year (Required)
Work Order Management System: 1 year (Preferred)
Microsoft Office 365 ( Word, Excel, Teams, Powerpoint, etc.): 3 years (Required)
Microsoft Excel data entry, sorting and reporting: 3 years (Required)
Commercial Facility/Building support service: 1 year (Required)

Work Location: In person

SPECTRUM MANAGEMENT

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