Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong office management skills, knowledge of tax and accounting (preferably), excellent communication abilities, phenomenal customer service abilities, and proficiency with various software tools. This role offers an opportunity to contribute to a professional environment where efficiency and customer service are paramount. The position requires a proactive individual capable of multitasking in a fast-paced setting, ensuring smooth daily operations across multiple departments.

Duties

Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
Perform data entry, filing, and document proofreading to maintain accurate records
Utilize Microsoft Office Suite, Google Workspace, and other computer skills for report generation, correspondence, and scheduling
Coordinate calendar management and appointment scheduling for team members or executives
Support customer service efforts by responding to inquiries via phone or email, providing support as needed
Handle office management tasks such as supply ordering, mail distribution, and maintaining office organization
Provide support to accounting staff.
Maintain confidentiality of sensitive information and adhere to office policies and procedures

Qualifications

Proven experience in an office environment with clerical or administrative responsibilities
Strong computer literacy with proficiency in Microsoft Office, Google Workspace, and data entry skills
Excellent organizational skills with the ability to prioritize tasks effectively
Exceptional phone etiquette and customer service skills; experience with multi-line phone systems preferred
Bilingual abilities (Spanish) are PREFERRED for effective communication with diverse clients or staff and
Experience with QuickBooks, bookkeeping, or tax administrative assistance roles is PREFERRED
Demonstrated ability to handle multiple tasks efficiently while maintaining attention to detail
Strong proofreading skills and time management capabilities
Previous experience in office management or as a personal assistant is desirable

This position offers an engaging work environment where your organizational talents and strong customer service will be valued and utilized daily. We seek a dedicated professional ready to contribute positively to our team’s success.

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Tuition reimbursement
Vision insurance

Work Location: In person

SWH Advisory Group

Latest Jobs

Administrative Assistant