Overview

Tecolote Research is searching for an Administrative Assistant to join our Administrative Team and help with day-to-day activities for 300+ personnel. We’re looking for a friendly, organized, and proactive team member to support daily office operations and create a welcoming environment for employees and guests. This role is based in Arlington VA, with 1 x day a week in our Washington, DC office while providing some virtual support to other offices.

Responsibilities

Key Responsibilities:

Serve as the front desk point of contact—greet guests, answer calls, and manage meeting spaces
Support office operations including supplies, mail, and equipment coordination
Assist with invoices, purchase orders, and basic expense tracking
Coordinate meetings, events, and employee engagement activities (e.g., happy hours, holiday events)
Partner with internal teams (HR, IT, Finance) to ensure smooth day-to-day operations
Maintain a clean, organized, and professional office environment
Support security procedures including badging and visitor access
Provide general administrative support to managers and teams as needed
Ad Hoc administrative support functions as needed

Skills Required

Strong attention to detail, demonstrated accuracy, and organizational skills
Ability to multi-task and meet deadline requirements
Ideal candidate will be an energetic, self-starter with a positive attitude to learn and support a variety of office and administrative operations in a team environment.
Excellent oral and written communication skills, proficiency in MS Word, PowerPoint, Excel are required.
Experience with QuickBooks is preferred but not required.
Take on multiple tasks and challenges, possess the ability to prepare, protect and handle sensitive, personal and company confidential documents and files
Be versatile and flexible to address constantly changing priorities with enthusiasm.
Work well with all levels of staff and management and follow company policies and procedures.
Familiarity with the DoD contracting environment is helpful.
Prior experience with administrative functions preferred.
Must be a US Citizen and able to obtain/maintain a secret clearance

What We’re Looking For:

Strong organizational and communication skills
Detail-oriented with the ability to multitask
Positive attitude and team-first mindset
Comfortable working in a fast-paced, in-person environment

Education

High school diploma required.

Full-Time

person

Entry-Level

business

On-site

Benefits

We offer competitive salaries commensurate with education and experience. We have an excellent benefits package that includes:

Health & Welfare

Company Paid

Major Medical Insurance for employees and family members
Dental Insurance for employees and family members
Vision Insurance for employees (employee-paid for family members)
Group Life Insurance
Accidental Death and Dismemberment Insurance
Travel Accident Insurance
Long-Term Disability

Voluntary

Short-Term Disability
Supplemental Life Insurance
Flexible Spending Account (pre-tax deferrals for health care expenses)

Retirement

Money Purchase Pension Plan - 100% Company funded defined contribution retirement plan. One-year entry waiting period and 5-year vesting. Core Funds available and a self-directed brokerage account option.

Employee Stock Ownership Plan - 100% Company funded discretionary contribution. 100% vested after one-year entry waiting period.

Time Off

Tecolote’s generous paid time off benefits give employees the flexibility they need to relax, recharge and take care of the unexpected.

Annual Leave
Bereavement Leave
Holidays
Jury Duty/Witness Leave
Military Leave
Sick Leave

Location

Arlington Operations

2231 Crystal Drive

Suite 702

Arlington, Virginia 22202-3724

(703) 414-3290

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Submit Resume

Tracking Number: 003-26-7

Tecolote Research, Inc.

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